Executive Assistant

QCS Staffing Ltd; Birmingham (AL); On-site; USD 60,000 - 90,000; Full time

Job summary

QCS Staffing Ltd is seeking an Executive Assistant to support a major life sciences project in Birmingham, AL. This 12-month initial contract role involves managing calendars, coordinating travel, and preparing communications and reports for senior leaders.

The successful candidate will coordinate leadership meetings, deliver high-quality executive documents, and support cross-functional teams across multiple stakeholders in a fast-paced environment.

Qualifications

• Extensive experience supporting senior leaders or executives.
• Strong Microsoft Outlook, PowerPoint, Excel, Word and Teams skills.
• Experience managing complex calendars, travel and expenses.
• Excellent organization, communication and time-management skills.
• Ability to manage multiple priorities with minimal supervision.

Responsibilities

• Manage complex executive calendars, meetings and scheduling across multiple stakeholders.
• Coordinate domestic/international travel and expense reporting.
• Prepare executive communications, PowerPoint presentations, reports and Excel trackers.
• Coordinate leadership meetings, workshops, town halls and team events.
• Track actions, support operational reviews and assist with special projects.

Skills

Executive support

Calendar management

Travel coordination

Time-management

Communication

Tools

Microsoft Outlook

PowerPoint

Excel

Word

Teams

Job description

Executive Assistant – US, Birmingham AL – Initial 12-Month Contract – Life Sciences

Be part of a next-generation pharmaceutical project that’s transforming how medicines are made. We’re supporting a major new-build facility in Birmingham AL, a multi-billion-dollar investment designed to push the boundaries of science and engineering. We’re looking for an Executive Assistant to support this project and help deliver this world-class program.

What you’ll deliver:

• Manage complex executive calendars, meetings and scheduling across multiple stakeholders.
• Coordinate domestic/international travel and expense reporting.
• Prepare executive communications, PowerPoint presentations, reports and Excel trackers.
• Coordinate leadership meetings, workshops, town halls and team events.
• Track actions, support operational reviews and assist with special projects.

What you’ll need:

• Extensive experience supporting senior leaders or executives.
• Strong Microsoft Outlook, PowerPoint, Excel, Word and Teams skills.
• Experience managing complex calendars, travel and expenses.
• Excellent organization, communication and time-management skills.
• Ability to manage multiple priorities with minimal supervision.