Executive Assistant

Confidential; Beverly Hills (CA); On-site; USD 70,000 - 120,000; Full time

Job summary

Confidential, headquartered in Beverly Hills, is seeking a polished Executive Assistant to support three Senior Vice Presidents in a fast-paced, high-growth consumer brand. You will act as a trusted partner, handling complex calendars, travel, and communications with discretion.

The role requires 3+ years of EA experience, top-notch organizational skills, and proficiency in Google Workspace and Microsoft Office. Collaboration with senior leaders and cross-functional teams is essential.

Qualifications

• 3+ years of Executive Assistant experience supporting senior-level leadership.
• Excellent organizational and time management with strong attention to detail.
• Proficiency in Google Workspace and/or Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proactive, solutions-oriented, able to juggle multiple priorities.

Responsibilities

• Manage and maintain calendars for three SVPs, including internal and external meetings and conflicts.
• Coordinate domestic and international travel with detailed itineraries.
• Prepare and distribute reports, presentations, and meeting materials for leadership.
• Serve as a point of contact for internal and external stakeholders with professional communication.
• Process and track expense reports and reconciliations.
• Support team initiatives, special projects, and departmental priorities.

Skills

Executive support

Calendar management

Travel coordination

Google Workspace

Microsoft Office

Communication

Discretion

Tools

Google Workspace

Microsoft Office

Job description

About the Opportunity

A well-established, high-growth consumer brand headquartered in Beverly Hills is seeking a polished and proactive Executive Assistant. This is an exciting opportunity to join a collaborative, fast-paced environment and work closely with senior executives at a company that is a recognized leader in its industry.

The Role

Reporting to and supporting three Senior Vice Presidents, the Executive Assistant will serve as a trusted partner to a high-performing leadership team. The ideal candidate is highly organized, discreet, and thrives in a structured yet fast-moving environment.

Responsibilities

• Manage and maintain complex calendars for three SVPs, including scheduling internal and external meetings, resolving conflicts, and anticipating needs proactively
• Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries
• Prepare and distribute reports, presentations, and meeting materials on behalf of the leadership team
• Serve as a point of contact for internal stakeholders and external partners, ensuring timely and professional communication
• Process and track expense reports and reconciliations
• Support team initiatives, special projects, and departmental priorities as needed
• Maintain organized filing systems, documentation, and records management
• Assist with event coordination, team offsites, and leadership meetings

Qualifications

• 3+ years of Executive Assistant experience supporting senior-level leadership, ideally within a corporate or consumer brand environment
• Exceptional organizational and time management skills with a strong attention to detail
• Proficiency in Google Workspace and/or Microsoft Office Suite
• Excellent written and verbal communication skills
• Ability to handle confidential information with the utmost discretion
• A proactive, solutions-oriented mindset with the ability to juggle multiple priorities seamlessly
• Experience in a fast-paced, high-growth company is a plus

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