Executive Assistant

KellyMitchell Group; Basking Ridge (NJ); On-site; USD 67,000 - 96,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance

Employee-Owned Profit Sharing (ESOP)

401K offered

Job summary

KellyMitchell Group is seeking an Executive Assistant to join our client’s team in Basking Ridge, New Jersey. You will provide direct executive support to the Vice President, manage the calendar and travel, and act as a trusted liaison with partners and stakeholders to maintain a professional and efficient office.

The ideal candidate has 5+ years of senior-level EA experience, excels with Google Workspace and Microsoft Office, demonstrates impeccable organization and discretion, and can

Qualifications

• 5+ years of experience as an Executive Assistant, preferably supporting C-suite or senior executives.
• Advanced proficiency in Google Workspace (Gmail, Calendar, Docs) and Microsoft Office Suite, with familiarity in Slack.

Responsibilities

• Provide direct executive support to the Vice President in daily operations while maintaining a strategic, long-term perspective.
• Manage the executive calendar with foresight, anticipating needs and potential conflicts while ensuring confidentiality.
• Coordinate complex travel arrangements and cross-functional planning.
• Prepare, process, and reconcile expense reports accurately and on time.
• Screen, prioritize, and respond to internal and external communications with professionalism and discretion.
• Schedule and organize meetings, appointments, and events with attention to detail and accuracy.
• Greet visitors and manage incoming calls, ensuring a professional and efficient office presence.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Tools

Slack

Google Calendar

Microsoft Office

Job description

Job Summary

Our client is seeking an Executive Assistant to join their team! This position is located in Basking Ridge, New Jersey.

Duties

• Provide direct executive support to the Vice President in daily operations while maintaining a strategic, long‑term perspective
• Manage the executive calendar with foresight, anticipating needs and potential conflicts while ensuring confidentiality
• Partner with the VP to optimize time management and maintain a structured yet flexible schedule
• Serve as a key liaison for partners and stakeholders, managing communications and acting as an additional point of contact for the VP’s office
• Coordinate complex travel arrangements and cross‑functional planning
• Prepare, process, and reconcile expense reports accurately and on time
• Ensure adherence to organizational policies and procedures, maintaining proper protocols across all activities
• Screen, prioritize, and respond to internal and external communications with professionalism and discretion
• Schedule and organize meetings, appointments, and events with attention to detail and accuracy
• Greet visitors and manage incoming calls, ensuring a professional and efficient office presence
• Collaborate with facilities and real‑estate teams to resolve logistical issues and coordinate audio/video support for meetings and town halls
• Prepare meeting agendas, materials, and follow‑ups in coordination with the VP and leadership team
• Identify and connect key stakeholders and resources to support the VP’s initiatives
• Provide administrative and project support to the broader leadership team as needed
• Recommend and implement process improvements to enhance operational efficiency and team productivity
• Support office culture and employee engagement by assisting in the planning and execution of on‑site events

Desired Skills/Experience

• 5+ years of experience as an Executive Assistant, preferably supporting C‑suite or senior executives
• Advanced proficiency in Google Workspace (Gmail, Calendar, Docs) and Microsoft Office Suite, with familiarity in collaboration tools such as Slack
• Strong organizational, multitasking, and problem‑solving skills, with proven ability to manage projects and budgets
• Excellent written, verbal, and active listening communication skills
• Demonstrated ability to work independently, exercise sound judgment, and take initiative in a fast‑paced environment
• Proven ability to handle sensitive and confidential information with discretion and professionalism
• Strong time management skills with the ability to prioritize multiple tasks and deadlines across different time zones
• Experience coordinating complex logistics and communications for global teams

Benefits

• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401K offered

The approximate pay range for this position is between $32.29 and $46.13. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location.

We comply with local wage minimums.

At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee‑owned, women‑led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice.