Executive Assistant

Blattner Energy, Inc.; Avon (MN); On-site; USD 43,000 - 58,000; Full time

Benefits offered by this job

Competitive pay

Employer-paid HDHP insurance

401(k) with company match

HSA and FSA options

Tuition reimbursement

On-site gym

Job summary

Blattner Energy, Inc. is seeking an experienced executive assistant to support senior leaders in Avon, MN. You will manage calendars, coordinate travel, prepare reports and presentations, and capture meeting minutes.

The role involves maintaining databases and assisting with expense processing. This position emphasizes proactive organization and responsive communication. Applicants should have a two-year postsecondary degree and at least five years of executive-support experience.

Qualifications

• Two-year postsecondary degree required or equivalent experience.
• Minimum of 5 years assistant experience with executive support.

Responsibilities

• Coordinate meetings and travel for leaders; manage calendars.
• Prepare reports and presentations for leadership.
• Attend meetings to take and distribute minutes.
• Compile notes and maintain databases and spreadsheets.
• Process travel arrangements and expenses.

Skills

Calendar management

Travel coordination

Data compilation

Report preparation

Meeting minutes

Communication

Education

Associates degree

Tools

MS Office

Excel

PowerPoint

Databases

Job description

A DAY IN THE LIFEProvides high-level technical, administrative, and efficiency support to leaders including managing calendars coordinating travel arrangements, assisting with compiling data for and preparing reports, preparing/editing presentations, and researching material.STEP INTO THE ROLETakes a proactive approach to anticipate the needs of leaders to assist them with being organized and prepared.Coordinates, prioritizes, and schedules meetings according to various schedules and travel. Provides reminders, prepares and distributes reports, agendas, and materials for meetings, and coordinates meals as requested.Partners with support staff on an ongoing basis to coordinate multiple demanding calendars.Compiles notes and moderately complex data from meetings. Creates and maintains various databases and spreadsheet files. Attends meetings to take and distribute minutes. Tracks progress and completion of action items and provides reminders.Fulfills travel requests by reserving flights, and arranges for lodging, rental cars, and parking. Prepare itineraries and travel schedule changes as needed. Supports leaders by coordinating their mail and calendar when they are out of the office and determines level of priority for requests.Responds to inquiries from internal and external customers in a positive and proactive manner. Establishes and maintains strong interdepartmental and collaborative relationships.Prepares expenses for leaders accurately and timely.WHAT YOU’LL NEEDBroad knowledge of office procedures, office equipment and computer software normally gained through two-year post high school degree and on the job experience.Minimum of 5 years assistant experience required.WHAT SETS YOU APARTPrevious experience supporting senior or executive leadership.HOW WE INVEST IN YOUCompetitive pay100% employer paid HDHP insurance premiums for employees401(k) with company matchHSA and FSA optionsDental and Vision insuranceEducation Assistance (Tuition Reimbursement)Work/Life balanceEmployee/Family focused cultureGym on siteAnd more!$30.81 - $42.37 Individual Compensation to be determined based on the applicant's applicable experience and qualifications balanced against internal equity.WHO ARE WE?With more than 115 years of construction experience, Blattner has played a vital role in building America’s critical infrastructure, ranging from railroads and highways to dams and mines. Since 1997, the company has focused on renewable energy solutions and is responsible for some of the most significant solar, wind and storage projects in the U.S. Today, Blattner has installed over 20% of America’s utility-scale wind, solar and energy storage capacity. Blattner Company is the parent company of Blattner Energy and D.H. Blattner & Sons, of which all are members of the Quanta Services family of companies. Company headquarters are in Avon, Minnesota.Blattner is an Equal Employment Opportunity Employer committed to diversity and inclusion in the workplace. Blattner will not tolerate discrimination against any applicant for employment or employee on the basis of age (40 and over), ancestry, color, religious creed, gender, gender expression, gender identity, genetic information, marital status, medical condition, mental disability, military or veteran status, national origin, physical disability, race, receipt of public assistance, sex, sexual orientation, or any other status protected by federal, state, or local laws. This commitment governs all aspects of employment including, but not limited to: hiring, promotion, demotion, transfer, layoff, termination, compensation, discipline, and access to benefits and training. Additionally, Blattner is committed, in accordance with applicable law, to making reasonable accommodations for job applicants and employees based on a qualifying disability, a sincerely held religious belief or practice, and for pregnancy, childbirth or related health conditions. Applicants and employees who feel they have experienced or witnessed discrimination or who wishes to request a reasonable accommodation should contact the Human Resources Department. Blattner prohibits retaliation against any individual for making a complaint under this policy, for opposing discrimination, for participating in an investigation pursuant to this policy, or for requesting a reasonable accommodation.