Executive Assistant

Blattner Company; United States; On-site; USD 4,244,000 - 5,837,000; Full time

Benefits offered by this job

Gym on site

Education Assistance (Tuition Reimb.)

HDHP insurance premiums for employees

401(k) with company match

HSA and FSA options

Dental and Vision insurance

Work/Life balance

Employee/Family focused culture

Job summary

Blattner Company is seeking an experienced executive assistant to provide high-level administrative support to company leaders in the United States. You will manage calendars, coordinate travel, prepare reports and presentations, and assist with data gathering and research to keep leaders organized and prepared.

You will schedule and coordinate meetings, compile notes, and create databases and spreadsheets.

Qualifications

• Broad knowledge of office procedures and software typically gained through two-year post high school degree and on-the-job experience.
• Minimum of 5 years assistant experience required.

Responsibilities

• Manage calendars for leaders and coordinate travel arrangements.
• Prepare reports, agendas and materials for meetings; take minutes.
• Coordinate meetings and distribute minutes; track action items.
• Prepare itineraries and travel schedule changes; arrange lodging, car rentals and parking.

Skills

Executive support

Calendar management

Travel coordination

Report preparation

Education

Two-year post high school degree

Job description

A DAY IN THE LIFE

Provides high-level technical, administrative, and efficiency support to leaders including managing calendars coordinating travel arrangements, assisting with compiling data for and preparing reports, preparing/editing presentations, and researching material. Takes a proactive approach to anticipate the needs of leaders to assist them with being organized and prepared. Coordinates, prioritizes, and schedules meetings according to various schedules and travel. Provides reminders, prepares and distributes reports, agendas, and materials for meetings, and coordinates meals as requested. Partners with support staff on an ongoing basis to coordinate multiple demanding calendars. Compiles notes and moderately complex data from meetings. Creates and maintains various databases and spreadsheet files. Attends meetings to take and distribute minutes. Tracks progress and completion of action items and provides reminders. Fulfills travel requests by reserving flights, and arranges for lodging, rental cars, and parking. Prepare itineraries and travel schedule changes as needed. Supports leaders by coordinating their mail and calendar when they are out of the office and determines level of priority for requests. Responds to inquiries from internal and external customers in a positive and proactive manner. Establishes and maintains strong interdepartmental and collaborative relationships. Prepares expenses for leaders accurately and timely.

STEP INTO THE ROLE

Takes a proactive approach to anticipate the needs of leaders to assist them with being organized and prepared. Coordinates, prioritizes, and schedules meetings according to various schedules and travel. Provides reminders, prepares and distributes reports, agendas, and materials for meetings, and coordinates meals as requested. Partners with support staff on an ongoing basis to coordinate multiple demanding calendars. Compiles notes and moderately complex data from meetings. Creates and maintains various databases and spreadsheet files. Attends meetings to take and distribute minutes. Tracks progress and completion of action items and provides reminders. Fulfills travel requests by reserving flights, and arranges for lodging, rental cars, and parking. Prepare itineraries and travel schedule changes as needed. Supports leaders by coordinating their mail and calendar when they are out of the office and determines level of priority for requests. Responds to inquiries from internal and external customers in a positive and proactive manner. Establishes and maintains strong interdepartmental and collaborative relationships. Prepares expenses for leaders accurately and timely.

WHAT YOU’LL NEED

Broad knowledge of office procedures, office equipment and computer software normally gained through two-year post high school degree and on the job experience. Minimum of 5 years assistant experience required.

WHAT SETS YOU APART

Previous experience supporting senior or executive leadership.

HOW WE INVEST IN YOU

• Competitive pay
• 100% employer paid HDHP insurance premiums for employees
• 401(k) with company match
• HSA and FSA options
• Dental and Vision insurance
• Education Assistance (Tuition Reimbursement)
• Work/Life balance
• Employee/Family focused culture
• Gym on site
• And more!

$30.81 - $42.37 Individual Compensation to be determined based on the applicant's applicable experience and qualifications balanced against internal equity.

WHO ARE WE?

With more than 115 years of construction experience, Blattner has played a vital role in building America’s critical infrastructure, ranging from railroads and highways to dams and mines. Since 1997, the company has focused on renewable energy solutions and is responsible for some of the most significant solar, wind and storage projects in the U.S. Today, Blattner has installed over 20% of America’s utility‑scale wind, solar and energy storage capacity. Blattner Company is the parent company of Blattner Energy and D.H. Blattner & Sons, of which all are members of the Quanta Services family of companies. Company headquarters are in Avon, Minnesota.

Blattner is an Equal Employment Opportunity Employer committed to diversity and inclusion in the workplace. Blattner will not tolerate discrimination against any applicant for employment or employee on the basis of age (40 and over), ancestry, color, religious creed, gender, gender expression, gender identity, genetic information, marital status, medical condition, mental disability, military or veteran status, national origin, physical disability, race, receipt of public assistance, sex, sexual orientation, or any other status protected by federal, state, or local laws. This commitment governs all aspects of employment including, but not limited to: hiring, promotion, demotion, transfer, layoff, termination, compensation, discipline, and access to benefits and training. Additionally, Blattner is committed, in accordance with applicable law, to making reasonable accommodations for job applicants and employees based on a qualifying disability, a sincerely held religious belief or practice, and for pregnancy, childbirth or related health conditions. Applicants and employees who feel they have experienced or witnessed discrimination or who wishes to request a reasonable accommodation should contact the Human Resources Department. Blattner prohibits retaliation against any individual for making a complaint under this policy, for opposing discrimination, for participating in an investigation pursuant to this policy, or for requesting a reasonable accommodation.

Blattner Company is a nationwide, leading service provider of renewable energy construction. Based in Avon, Minnesota, Blattner provides complete engineering, procurement and construction services for utility‑scale solar, wind, energy storage and power delivery projects with proven project management skills and best in class professional services and support. Blattner Company is a nationwide, leading service provider of renewable energy construction. Based in Avon, Minnesota, Blattner provides complete engineering, procurement and construction services for utility‑scale solar, wind, energy storage and power delivery projects with proven project management skills and best in class professional services and support.