Executive Assistant

Assembly; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k) match

Unlimited PTO

Paid company vacations

Job summary

Assembly, based in Austin, seeks an Executive Assistant to support our CEO and 1–2 Partners, keeping day-to-day operations organized and ensuring candidates and clients are well cared for.

The right candidate is sharp, discreet, and highly organized, with 2–3 years of relevant experience, a bachelor’s degree, and comfort with AI productivity tools. You will collaborate across the team and own your projects.

Qualifications

• Exceptional organization and written/verbal communication.
• Ability to handle sensitive information daily and maintain discretion.
• Self-directed, proactive, and able to manage multiple priorities.

Responsibilities

• Organize, schedule, and handle logistics for meetings.
• Edit and format client deliverables.
• Assist with special projects.
• Book travel for internal teams and executive candidates.
• Coordinate full-cycle recruiting: interviews and candidate travel.
• Manage high-volume scheduling with responsiveness to inquiries.
• Assist in planning offsites and team events.

Skills

Organizational skills

Communication

Discretion

Proactivity

Calendar management

Cross-team collaboration

AI productivity tools

Education

Bachelor's degree

Tools

AI productivity tools

Job description

Assembly is an executive search firm focused exclusively on private equity and venture capital-backed software and technology companies. The firm was founded in 2019 with the belief that the industry deserved better. We partner with some of the most disruptive private equity-backed software and technology companies in the world to build out their leadership teams.

We are a group of authentic, transparent, and ambitious individuals focused on challenging the status quo of the search industry. Our specialized functional focus, extensive network of software and technology executives, and adherence to a rigorous evaluation method drive a highly effective and efficient approach to executive search. We believe in diversity at the C-level and in our own organization.

Based in Austin, we are growing rapidly and looking to expand our team with exceptional talent.

About the Role

We\'re looking for an Executive Assistant to support our CEO and 1-2 additional Partners. This person will be a critical part of how we run day-to-day — keeping our team organized and our candidates/ clients well-cared for. The right person for this role is sharp, discreet, and takes real ownership over their work.

What You\'ll Do

• Organizing, scheduling, and handling logistics for internal and external meetings
• Editing and formatting client deliverables
• Assisting with special projects
• Booking travel both internally and for executive candidates
• Coordinate full-cycle recruiting: scheduling phone and in-person interviews, and candidate travel
• Manage high-volume scheduling, showing a responsiveness to all candidate inquiries
• Assist in planning company offsites, team events, holiday parties, etc.

What We're Looking For

• Bachelor\'s degree required
• At least 2-3 years of relevant work experience
• Exceptionally organized with strong written and verbal communication
• Comfortable with AI productivity tools and quick to learn new software
• Able to manage competing priorities without dropping the ball
• High degree of discretion — you handle sensitive information daily
• Proactive and self-directed; you don\'t wait to be told what needs doing
• Genuinely collaborative and easy to work with across all levels of the team

What We Offer

• Company 401(k) match
• Unlimited PTO and paid company vacations