Executive Assistant

The Diabetes; Auburn (CA); On-site; USD 79,000 - 93,000; Full time

Benefits offered by this job

Employer-paid health insurance

Paid time off & holidays

Retirement plan with 6% employer match

Job summary

Chapa-De Indian Health is seeking an Executive Assistant who thrives behind the scenes, stays two steps ahead, and brings organization, professionalism, and a people-first approach to everything they do. If you love turning busy days into smooth operations and being the trusted right hand leaders rely on, we’d love to meet you!

Responsibilities include managing executive calendars, coordinating meetings and travel, preparing high-level communications, and driving strategic projects while

Qualifications

• 5+ years of executive-level administrative experience or equivalent.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication.
• Experience managing complex calendars, travel, and reports.
• Professionalism, discretion, and calm under pressure.

Responsibilities

• Manage executive calendars and priorities, coordinating meetings, appointments, materials, agendas, and schedule changes.
• Serve as trusted partner, anticipating needs and facilitating communication with internal teams and external partners.
• Coordinate executive meetings, events, and travel logistics, materials, notes, A/V needs.

Skills

Executive assistant experience

Microsoft Office proficiency

Strong written & verbal communication

Calendar, travel & logistics

Discretion & confidentiality

Education

Bachelor’s degree

Job description

At Chapa-De Indian Health, we pride ourselves in promoting the health and well-being of our patients and employees through our values: Person-Centered, Build Trust, Embrace Changeand Pursue Quality. Our employees are united in our mission and passion to serve the underserved in our communities. We offer competitive salaries, healthy work life balance, loan repayment options, generous Paid Time Off and Paid Holidays, employer-paid insurance plans and additional supplemental benefits.

Native communities are at the heart of who we are. In alignment with our mission and values, we give preference to qualified American Indian and Alaska Native applicants when filling positions in accordance with the Indian Preference Act (Title 25, U.S. Code, section 472 & 473). This honors our deeply rooted commitment to supporting Native people while ensuring that all candidates meet the requirements of the role.

Are you the person who keeps everything—and everyone—moving forward?

We’re looking for an Executive Assistant who thrives behind the scenes, stays two steps ahead, and brings organization, professionalism, and a people-first approach to everything they do. If you love turning busy days into smooth operations and being the trusted right hand that leaders rely on, we’d love to meet you!

Hourly Pay: $37.95-$44.60

Why You’ll Love Working at Chapa-De

• Employer-paid health insurance (medical, dental & vision): 100% employee coverage and 80% dependent coverage
• 17 days of PTO, 11 paid holidays, and 8+ paid sick days (1 hour earned for every 30 hours worked)
• Retirement plan with a 6% employer match
• Work alongside a collaborative team dedicated to providing person-centered care to our community.

What You’ll Do

• Manage executive calendars and priorities, coordinating meetings, appointments, materials, agendas, and schedule changes to keep leaders prepared and organized.
• Serve as a trusted partner and key point of contact, anticipating needs, managing competing priorities, and facilitating communication with internal teams and external partners.
• Coordinate executive meetings, events, and travel, including logistics, agendas, presentations, meeting materials, notes, A/V needs, and travel arrangements.
• Drive strategic projects and executive initiatives, tracking deliverables, conducting research, compiling data, and ensuring projects move forward on time.
• Prepare high-level communications and materials, including presentations, reports, spreadsheets, correspondence, and other sensitive documents while maintaining the highest level of confidentiality and professionalism.

Experience and Skills

What You’ll Bring

• Bachelor’s degree or a minimum of five (5) years of executive-level administrative experience.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills, including excellent grammar, editing, proofreading, and professional correspondence.
• Demonstrated experience managing complex calendars, travel and logistics, reports, competing priorities, and process improvements.
• Highly organized and detail-oriented, with demonstrated professionalism, discretion, confidentiality, sound judgment, and the ability to remain calm under pressure.

If you’re passionate about helping others, thrive in a team environment, and want to make a meaningful impact in the community, we’d love to meet you!

About Us: Chapa-De is a non-profit community outpatient health center with a mission to advance the health and well-being of American Indians and low-income individuals living in our communities by providing convenient access to high quality, compassionate care. Clinics located in Auburn, CA and Grass Valley, CA.

Chapa-De recognizes that our strength lies in our people. We are committed to the principles of equal employment and complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is the intent of Chapa-De to maintain a work environment free of harassment, discrimination, or retaliation. We are dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment. Chapa-De provides reasonable accommodation to enable qualified individuals with disabilities to perform the essential functions. Please tell us if you require a reasonable accommodation. We comply with California Department of Public Health Requirements. This may include, but not limited to, masking during flu season for employees who decline an annual flu vaccine. Preference in filling vacancies will be given to qualified Indian applicants in accordance with the Indian Preference Act (Title 25, U.S. Code, section 472 & 473).