Executive Assistant

Innovative Outsourcing; Atlanta (GA); On-site; USD 95,000 - 110,000; Full time

Benefits offered by this job

Medical, Dental/Vision Insurance

Life & Personal Accident Insurance

FSA/HSA or Dependent Care FSA

401(k) Plan with company matching

PTO and paid holidays

Job summary

Innovative Outsourcing in Georgia (north of Atlanta) is seeking an experienced Executive Assistant to support its leadership team in a full-time, on-site capacity. The role demands exceptional calendar management, travel coordination, and cross-departmental collaboration with a focus on confidentiality and polished presentation.

The position offers competitive compensation ($95,000–$110,000 annually) and comprehensive benefits, with opportunity for growth within a positive workplace culture.

Qualifications

• 2–4 years of Executive Assistant experience supporting C-level leaders.
• Associate degree required; bachelor's preferred.
• Excellent written and verbal communication skills.
• Strong attention to detail and polished presentation.
• Ability to navigate fast-paced corporate environments.

Responsibilities

• Manage high-volume calendars for Executive Staff with internal and external stakeholders; prioritize items.
• Coordinate meetings, prepare agendas and materials, track logistics and ensure smooth execution.
• Handle travel arrangements, itineraries and expense reconciliation.
• Coordinate with executives to support priorities and follow-up.
• Help with cross-departmental coordination for information gathering and material generation.
• Own administrative aspects of executive initiatives and serve as a professional liaison.
• Maintain discretion with sensitive and confidential matters.
• Provide backup phone/front desk support when needed.
• Organize and maintain executive files and office spaces.

Skills

Calendar management

Verbal communication

Written communication

Attention to detail

Problem solving

Education

Associate degree

Bachelor's degree preferred

Job description

Innovative Outsourcing is excited to partner with a well-established, investment firm in its search for an experienced Executive Assistant to support its leadership team. The organization is known for fostering a positive workplace culture, strong employee engagement, and opportunities for professional growth. This is an exciting opportunity to join a successful company that combines the stability of an established organization with the energy and momentum of a growing business. This is an full-time, on-site role at their office, north of Atlanta.

Areas of Responsibilities:

Executive Support & Coordination

• Manage complex, high-volume calendars for Executive Staff, including scheduling across internal and external stakeholders, identifying what and how items are prioritized
• Coordinate meetings, prepare agendas and materials as requested, and track logistics to ensure meetings run smoothly; ensure meetings conducted as expected and support executive preparation in advance
• Handle all travel arrangements, itineraries, and expense reconciliation
• Coordinate with executives to ensure their priorities are supported through effective scheduling and timely follow-up
• Help with cross-departmental coordination in support of information gathering, updates, and material generation
• Take ownership of administrative aspects of executive initiatives, as advised
• Serve as a professional, polished point of contact between executives and internal/external stakeholders, effectively influencing and guiding directions on behalf of the executive team
• Maintain discretion with sensitive and confidential matters

Operational & Office Support

• Maintain organization of executive files, records, and systems; identifying opportunities for improvement
• Serve as backup support for phones or front desk coverage, when necessary
• Manage, organize, and maintain executive office spaces

Requirements

• A minimum of 2-4 years of Executive Assistant experience, supporting executive level leaders (CEO, President, Chairman, etc.)
• An associate’s degree, bachelor’s preferred, or relevant experience
• Excellent written and verbal communication skills
• Ability to see “big picture” corporate strategy and organizational structure, and able to make logical connections
• High attention to detail, accuracy, and polished presentation
• Excellent problem solving and anticipatory, forward-thinking skills
• Must be proactive and possess demonstrated ability to function successfully to a fast-paced environment

Salary & Benefits

• $95,000 – $110,000, based on experience
• Medical, Dental/Vision Insurance
• Life & Personal Accident Insuranceand company-paid STD & LTD Insurance
• Flexible Spending Account (FSA), Health Savings Account (HSA) or Dependent Care FSA
• 401(k) Plan with company matching
• Paid Time Off (PTO) and paid holidays