Executive Assistant - #21563

SKG Consulting; New York (NY); Hybrid; USD 80,000 - 110,000; Full time

Job summary

The Jarvis Walker Group is seeking a highly organized, proactive Executive Assistant to provide direct administrative and operational support to the CEO of a growing technology services organization. The ideal candidate thrives in a fast-paced environment, manages multiple priorities, and maintains strong partner relationships with internal teams, clients, and vendors.

This role emphasizes scheduling, communication coordination, travel planning, and preparation of presentations and reports, with

Qualifications

• 2+ years in an Executive Assistant or similar role.
• Experience supporting senior leadership or business owners preferred.
• Experience in MSP/IT services or tech environment is a plus.
• Strong organizational skills with competing priorities and deadlines.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office applications (Outlook, Excel, Word, PowerPoint).
• Ability to handle confidential information with professionalism.
• Comfortable in a fast-paced, evolving business environment.
• Dependable, resourceful, and versatile in duties.

Responsibilities

• Provide daily administrative support to the CEO including calendar management and scheduling.
• Manage emails and requests, prioritizing items needing CEO attention.
• Coordinate meetings, prepare agendas, take notes, and track follow-up items.
• Assist with presentations, reports, and business documents.
• Serve as liaison between CEO, employees, clients, vendors, and partners.
• Track projects, deadlines, and action items for timely completion.
• Coordinate travel arrangements and occasional company events.
• Maintain organized records and confidential information.
• Support general office administration and special projects.
• Anticipate needs and identify efficiency improvements.

Skills

Organizational skills

Communication

Microsoft Office

Attention to detail

Problem-solving

Independence

Time management

Relationship building

Scheduling

Education

None

Tools

Outlook

Excel

Word

PowerPoint

Job description

Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide direct administrative and operational support to the CEO of a growing technology services organization.The ideal candidate is a strong communicator who thrives in a fast-paced environment, can manage multiple priorities, and takes initiative to keep day-to-day operations running smoothly. This individual will serve as a trusted partner to the CEO, helping coordinate schedules, manage communications, and support various business initiatives.Experience working within a Managed Service Provider (MSP), IT services company, or similar technology-focused environment is preferred but not required.

Key Responsibilities

• Provide daily administrative and organizational support to the CEO, including calendar management, scheduling, and meeting coordination.
• Manage incoming communications, emails, and requests, prioritizing matters requiring the CEO's attention.
• Coordinate internal and external meetings, prepare agendas, take notes, and track follow-up items.
• Assist with preparing presentations, reports, correspondence, and other business documents.
• Serve as a point of contact between the CEO, employees, clients, vendors, and business partners.
• Help track projects, deadlines, and action items to ensure timely completion.
• Coordinate travel arrangements, appointments, and occasional company events.
• Maintain organized records, files, and confidential business information.
• Support general office administration and assist with special projects as needed.
• Anticipate the CEO's needs, identify opportunities to improve efficiency, and proactively address administrative challenges.

Qualifications

• 2+ years of experience in an Executive Assistant, Administrative Assistant, Office Coordinator, or similar support role.
• Previous experience supporting senior leadership or business owners preferred.
• Experience within a Managed Service Provider (MSP), IT services, or technology-related organization is a plus.
• Strong organizational skills with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Strong attention to detail, problem-solving skills, and ability to work independently.
• Professional demeanor with the ability to handle confidential and sensitive information.
• Comfortable working in a fast-paced, evolving business environment.
• Dependable, resourceful, and willing to take on a variety of responsibilities.

What We're Looking For

We're looking for someone who is more than just an administrative resource. The right person will be proactive, adaptable, and comfortable working closely with the CEO to help keep the business organized and operating efficiently.This is an excellent opportunity for someone who enjoys wearing multiple hats, building strong working relationships, and making a meaningful impact within a growing organization.