Executive Assistant

Insight Global; Alpharetta (GA); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Health care

Paid time off

Life insurance

401k with match

Gym reimbursement

Top Workplace recognition

Office with amenities

Job summary

Insight Global seeks an Executive Administrative Assistant to support the executive team with high-volume, deadline-driven tasks. The role emphasizes precise attention to detail, strong organization, and the ability to work with minimal supervision while maintaining confidentiality.

The candidate will manage schedules, coordinate internal/external meetings, prepare reports, and assist with travel arrangements.

Qualifications

• Bachelor’s degree and 2–7 years in an Executive Administrative or similar role.
• Ability to work independently while coordinating with others.
• Outstanding efficiency and effectiveness of admin processes.
• High urgency with flexibility to changing schedules and priorities.
• Excellent attention to detail, organization and time management.
• Strong confidentiality and discretion with sensitive information.
• Positive, energetic attitude and strong communications skills.
• Experience with internet searches and Google / MS Office.
• Must be onsite 5 days a week at Alpharetta, GA office.

Responsibilities

• Provide daily administrative support to executives.
• Organize, optimize and gate-keep schedules, coordinate meetings.
• Serve as liaison between executives, staff and external parties.
• Prioritize action items by importance and deadlines.
• Plan and coordinate travel arrangements.
• Maintain and process expense reports.
• Draft memos, letters and other communications.
• Edit and format PowerPoint presentations.
• Assist in meeting prep and follow-up materials.
• Support team events and new ideas/projects.

Skills

Independent work

Organizational skills

Attention to detail

Time management

Discretion / confidentiality

Communication skills

Google / internet searches

MS Office suite

Onsite work 5 days a week

Education

Bachelor’s degree

Tools

MS Office Suite

Job description

Job Description

A client of Insight Global’s is looking for a bright, motivated, high-performing individual to help support our executive team. As an Executive Administrative Assistant on the team, you’ll use judgment and precise attention to detail to support one or more of our executives. The perfect addition to our team will be an organized planner who can complete high volumes of tasks with a focus on deadline sensitivity with minimal guidance or supervision. A positive outlook and high energy work-ethic are a must.

Day to Day

• Daily administrative support
• Organize, optimize, and be the gate-keeper of schedules which includes scheduling internal and external meetings
• Serve as liaison between executives and internal staff as well as external parties
• Manage and prioritize action items for executives according to importance and deadlines
• Plan and coordinate travel arrangements
• Maintain and process expense reports
• Do light research for executives including on individuals (LinkedIn) or companies (i.e. background / bio's on individuals the executive will be meeting with)
• Download and deliver select recurring reports
• Draft memos, letters, documents, or other communications
• Assist in editing and formatting PowerPoint presentations
• Identify & implement opportunities for office management improvements
• Assist with all preparations for your executive's meetings, interviews, and conference/video calls
• Support in the organization and execution of team events
• Support, Own, and Cultivate new ideas/projects as they are thought up

Compensation

$75,000 to $100,000 per year annual salary.

Exact compensation may vary based on several factors, including skills, experience, and education.

Perks

• Be part of an energetic team that is serious about delivering software to customers and cultivating our culture. We work awfully hard and are having a blast doing it. This team believes that what we are doing is a game-changer in the industry
• Coffee bar with cold brew on tap and a full time barista
• Standing desk (if you’re into that sort of thing)
• Corporate events including food trucks, Top Golf and other shenanigans
• Corporate office with co-working spaces, ping-pong tables, corn-hole boards, and Avalon around the corner
• Benefits package including health care, paid time off, life insurance, 401k plan (with match), and gym reimbursement
• Be part of a team recognized 5 years running as an AJC Top Workplace!

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [e-mail] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

• Bachelor’s degree with 2 - 7 years’ experience as an Executive Administrative Assistant or in a relevant administrative role
• Ability to work independently, while maintaining a collaborative outlook
• Outstanding efficiency and effectiveness of administrative processes
• High sense of urgency and flexibility with changing schedules and priorities
• Excellent attention to detail, organization, and time management skills
• Strong sense of urgency
• Ability to maintain strict confidentiality and discreetly handle sensitive information
• Positive, happy, high-energy, can-do, going to be a great day attitude
• Exceptional communication skills both written and verbal
• Proficiency with internet searches and Google / MS Office suite
• Must be willing to work onsite 5 days a week at our Alpharetta, GA office Experience in Warehouse Software Solutions