Executive Administrative Assistant

Women's Imaging Specialists LLC; Alpharetta, Northern (GA, KY); Hybrid; USD 50,000 - 52,000; Full time

Benefits offered by this job

Health, dental, vision

PTO

401k match

On-site office

Job summary

Women's Imaging Specialists LLC in Alpharetta, GA seeks an Executive Administrative Assistant to support our C-Suite in a fast-paced, in-office environment. This role requires a strategic partner who is proactive, highly organized, and tech-savvy, with the ability to anticipate needs and keep an executive team on time and ahead of deadlines.

Type: Full-time, in-office | Hours: Monday-Friday, 8:00 AM-4:30 PM. Pay: $50,000-$52,000 based on experience.

Qualifications

• 5+ years supporting C-Suite/SVP/VP level in a fast-paced, multi-location organization
• Highly organized, proactive, detail-obsessed, and technologically proficient
• Excellent written and verbal communication; ability to draft executive-level correspondence
• Comfortable managing multiple priorities with limited supervision; thrives under pressure
• Advanced MS Office/Google Workspace proficiency

Responsibilities

• Own the executive calendar; manage complex calendars across time zones and protect focus time
• Prepare briefing materials, agendas, and follow-ups; draft emails and presentations
• Screen calls and emails with professionalism; prioritize executive attention needs
• Coordinate high-stakes meetings and company events; manage logistics and minutes
• Handle confidential information with absolute discretion

Skills

C-Suite support

Calendar management

Communication

MS Office/Google Workspace

Proactive / initiative

Discretion

Education

High school diploma

Bachelor’s degree preferred

Tools

Outlook

Microsoft Teams

Excel

PowerPoint

Google Workspace

Job description

Description

Be the right hand to senior leadership — high-impact, in-office, fast-paced.

Women’s Imaging Specialists is seeking a highly qualified Executive Administrative Assistant to support our C-Suite in our Alpharetta corporate office. This is a resume-defining role for someone who thrives supporting senior leaders, anticipates needs before they’re spoken, and keeps a fast-moving executive team organized, on time, and ahead of the curve.

This is not an entry-level admin role. We need a strategic partner — someone proactive, polished, tech-savvy, and unflappable.

Why you’ll love it here:

• Our passion runs PINK - Directly support the leadership team driving early detection across 22 centers
• High-visibility role - Work side-by-side with senior leadership on strategic initiatives, board materials, and company-wide projects
• Great hours + culture - Monday-Friday, in-office in beautiful Alpharetta. Professional, collaborative, mission-driven environment
• Benefits start day 61: Health, dental, vision, PTO | 401k match up to 4% after 6 months
• Growth + stability - Join a 150+ employee organization that promotes from within

What you'll do:

• Own the executive calendar - Manage complex, ever-changing calendars for senior leadership. Schedule internal/external meetings across time zones, protect focus time, and resolve conflicts before they happen
• Anticipate + execute - Prepare briefing materials, agendas, and follow-ups. Draft emails, presentations, and correspondence. Take meticulous notes and drive action items to completion
• Be the gatekeeper - Screen calls, emails, and requests with professionalism and discretion. Prioritize what needs the executive’s attention vs. what you can handle
• Coordinate high-stakes meetings - Plan leadership meetings, board meetings, and company events: agendas, decks, catering, logistics, minutes, and follow-through
• Manage projects + priorities - Juggle multiple initiatives with limited supervision. Track deadlines, create systems, and keep everything moving with excellent follow-through
• Handle confidential info - Maintain absolute discretion with sensitive business, financial, HR, and personnel matters

What you bring:

• Required: 5+ years supporting C-Suite/SVP/VP level in fast-paced, multi-location organization of 100+ employees
• Required: Highly organized, proactive, detail-obsessed, and technologically proficient. You live in Outlook calendar, Teams, Excel, and PowerPoint
• Required: Strong sense of urgency, excellent follow-through, and ability to anticipate needs. You don’t wait to be told
• Required: Exceptional written/verbal communication. Able to draft executive-level correspondence
• Required: Comfortable managing multiple priorities with limited supervision. Thrives under pressure
• Required: High school diploma required, Bachelor’s preferred. Advanced MS Office/Google Workspace required
• Preferred: Experience in healthcare, private equity-backed, or growth-stage company
• Required: Professional presence, absolute discretion, and pass background/drug screen

Type: Full-time, in-office | Monday-Friday, 8:00 AM-4:30 PM

Location: Cumming, GA / Alpharetta, GA - On-site 5 days/week

Pay: $50,000-$52,000 based on experience

We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Requirements

• Required: 5+ years supporting C-Suite/SVP/VP level in fast-paced, multi-location organization of 100+ employees
• Required: Highly organized, proactive, detail-obsessed, and technologically proficient. You live in Outlook calendar, Teams, Excel, and PowerPoint
• Required: Strong sense of urgency, excellent follow-through, and ability to anticipate needs. You don’t wait to be told
• Required: Exceptional written/verbal communication. Able to draft executive-level correspondence
• Required: Comfortable managing multiple priorities with limited supervision. Thrives under pressure
• Required: High school diploma required, Bachelor’s preferred. Advanced MS Office/Google Workspace required
• Preferred: Experience in healthcare, private equity-backed, or growth-stage company
• Required: Professional presence, absolute discretion, and pass background/drug screen