Executive Administrative Assistant

Athena Medical Management LLC; Alpharetta (GA); On-site; USD 50,000 - 52,000; Full time

Benefits offered by this job

Health, dental, vision benefits

401k match

Paid time off

Job summary

Women’s Imaging Specialists in Alpharetta is seeking an Executive Administrative Assistant to support our C-Suite in a fast-paced, in-office setting. This role requires strategic partnership, proactive communication, and the ability to anticipate leadership needs to keep the executive team organized and on schedule.

You'll own complex calendars, prepare briefing materials, draft correspondence, screen inquiries, coordinate high-stakes meetings, and handle confidential information with

Qualifications

• 5+ years supporting C-Suite/SVP/VP level in fast-paced, multi-location organization of 100+ employees
• Highly organized, proactive, detail-obsessed, and technologically proficient. You live in Outlook calendar, Teams, Excel, and PowerPoint
• Strong sense of urgency, excellent follow-through, and ability to anticipate needs
• Exceptional written/verbal communication. Able to draft executive-level correspondence
• Comfortable managing multiple priorities with limited supervision. Thrives under pressure
• High school diploma required, Bachelor’s preferred. Advanced MS Office/Google Workspace required
• Preferred: Experience in healthcare, private equity-backed, or growth-stage company
• Professional presence, absolute discretion, and pass background/drug screen

Responsibilities

• Own the executive calendar - Manage complex, ever-changing calendars for senior leadership. Schedule internal/external meetings across time zones, protect focus time, and resolve conflicts before they happen
• Anticipate + execute - Prepare briefing materials, agendas, and follow-ups. Draft emails, presentations, and correspondence. Take meticulous notes and drive action items to completion
• Be the gatekeeper - Screen calls, emails, and requests with professionalism and discretion. Prioritize what needs the executive’s attention vs. what you can handle
• Coordinate high-stakes meetings - Plan leadership meetings, board meetings, and company events: agendas, decks, catering, logistics, minutes, and follow-through
• Manage projects + priorities - Juggle multiple initiatives with limited supervision. Track deadlines, create systems, and keep everything moving with excellent follow-through
• Handle confidential info - Maintain absolute discretion with sensitive business, financial, HR, and personnel matters

Skills

C-Suite support

Highly organized

Communication

Time management

MS Office

Google Workspace

Education

High school diploma

Bachelor’s degree preferred

Tools

Outlook

Teams

Excel

PowerPoint

Google Workspace

Job description

Description

Be the right hand to senior leadership — high-impact, in-office, fast-paced.

Women’s Imaging Specialists is seeking a highly qualified Executive Administrative Assistant to support our C-Suite in our Alpharetta corporate office. This is a resume-defining role for someone who thrives supporting senior leaders, anticipates needs before they’re spoken, and keeps a fast-moving executive team organized, on time, and ahead of the curve.

This is not an entry-level admin role. We need a strategic partner — someone proactive, polished, tech-savvy, and unflappable.

Why you’ll love it here:

• Our passion runs PINK - Directly support the leadership team driving early detection across 22 centers
• High-visibility role - Work side-by-side with senior leadership on strategic initiatives, board materials, and company-wide projects
• Great hours + culture - Monday-Friday, in-office in beautiful Alpharetta. Professional, collaborative, mission-driven environment
• Benefits start day 61: Health, dental, vision, PTO | 401k match up to 4% after 6 months
• Growth + stability - Join a 150+ employee organization that promotes from within

What you'll do:

• Own the executive calendar - Manage complex, ever-changing calendars for senior leadership. Schedule internal/external meetings across time zones, protect focus time, and resolve conflicts before they happen
• Anticipate + execute - Prepare briefing materials, agendas, and follow-ups. Draft emails, presentations, and correspondence. Take meticulous notes and drive action items to completion
• Be the gatekeeper - Screen calls, emails, and requests with professionalism and discretion. Prioritize what needs the executive’s attention vs. what you can handle
• Coordinate high-stakes meetings - Plan leadership meetings, board meetings, and company events: agendas, decks, catering, logistics, minutes, and follow-through
• Manage projects + priorities - Juggle multiple initiatives with limited supervision. Track deadlines, create systems, and keep everything moving with excellent follow-through
• Handle confidential info - Maintain absolute discretion with sensitive business, financial, HR, and personnel matters

What you bring:

• Required: 5+ years supporting C-Suite/SVP/VP level in fast-paced, multi-location organization of 100+ employees
• Required: Highly organized, proactive, detail-obsessed, and technologically proficient. You live in Outlook calendar, Teams, Excel, and PowerPoint
• Required: Strong sense of urgency, excellent follow-through, and ability to anticipate needs. You don’t wait to be told
• Required: Exceptional written/verbal communication. Able to draft executive-level correspondence
• Required: Comfortable managing multiple priorities with limited supervision. Thrives under pressure
• Required: High school diploma required, Bachelor’s preferred. Advanced MS Office/Google Workspace required
• Preferred: Experience in healthcare, private equity-backed, or growth-stage company
• Required: Professional presence, absolute discretion, and pass background/drug screen

Type: Full-time, in-office | Monday-Friday, 8:00 AM-4:30 PM

Location: Cumming, GA / Alpharetta, GA - On-site 5 days/week

Pay: $50,000-$52,000 based on experience

We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Requirements

• Required: 5+ years supporting C-Suite/SVP/VP level in fast-paced, multi-location organization of 100+ employees
• Required: Highly organized, proactive, detail-obsessed, and technologically proficient. You live in Outlook calendar, Teams, Excel, and PowerPoint
• Required: Strong sense of urgency, excellent follow-through, and ability to anticipate needs. You don’t wait to be told
• Required: Exceptional written/verbal communication. Able to draft executive-level correspondence
• Required: Comfortable managing multiple priorities with limited supervision. Thrives under pressure
• Required: High school diploma required, Bachelor’s preferred. Advanced MS Office/Google Workspace required
• Preferred: Experience in healthcare, private equity-backed, or growth-stage company
• Required: Professional presence, absolute discretion, and pass background/drug screen