Executive Assisant

Employment Enterprises; Alexandria (VA); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

401K retirement plan

Medical and dental benefits

Flex spending account

Pet Insurance

Credit Union Membership

Sick Leave available where mandated by

Job summary

Employment Enterprises is seeking a Senior Administrative Assistant to provide high-level support to senior leadership in a fast-paced local government context in Alexandria, VA. This is a full-time, onsite contract position paying $26 per hour.

You will manage complex calendars, prepare briefs and presentations, handle confidential information, coordinate meetings, greet visitors, and help drive process improvements in a professional office environment.

Qualifications

• Bachelor's degree or equivalent professional experience.
• Experience supporting senior leaders in a fast-paced environment.
• Discretion and professionalism with confidential information.
• Advanced MS Office proficiency; willingness to learn new tools.

Responsibilities

• Manage calendars, schedule meetings, and coordinate logistics.
• Prepare, format, and edit correspondence, reports, and presentations.
• Greet visitors, answer phones, and manage mail and shipments.
• Support event planning and document management, drive process improvements.

Skills

Executive support

Calendar management

Confidential handling

MS Office

Notary Public

Education

Bachelor's degree or equivalent

Notary Public (preferred)

Tools

Microsoft Office

Job description

Our client is a local government agency dedicated to providing inclusive, innovative, and high-quality public services to residents.

The Senior Administrative Assistant will provide high-level administrative support to senior leadership while improving office coordination, responsiveness, and operational efficiency. This is full time contract position, onsite, based in Alexandria, VA, paying $26 per hour.

Responsibilities

• Provide executive-level administrative and office management support for senior leadership, including handling sensitive and confidential information.
• Manage complex calendars, schedule meetings, and coordinate logistics to support daily priorities and longer-term initiatives.
• Prepare, format, proofread, and edit correspondence, reports, spreadsheets, and presentations with strong attention to detail.
• Coordinate meeting preparation, compile briefing materials, and support follow-up actions to keep stakeholders aligned and accountable.
• Track multiple projects concurrently, maintain organized documentation, and provide status updates as requested.
• Support document management and process improvements by leveraging common office tools and systems.
• Provide general administrative support such as invoice processing, reconciliation support, and inventory/office supply coordination.
• Serve as a professional first point of contact by greeting visitors and managing phones, mail, and shipments.
• Coordinate internal and external stakeholders to help remove administrative roadblocks and maintain smooth execution of executive priorities.
• Assist with planning and coordinating special events and other high-visibility engagements as needed.

Qualifications

• Bachelor’s degree or equivalent professional experience in executive support, administration, program coordination, or a related area.
• Demonstrated experience supporting senior leaders in a fast-paced environment with shifting priorities and competing deadlines.
• Strong discretion, judgment, and professionalism when handling confidential information and sensitive situations.
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort learning new office technology/tools.
• Excellent written and verbal communication skills, including the ability to draft and refine polished materials.
• Preferred: Notary Public (or ability to obtain a commission if required).
• Preferred: Experience supporting public-facing leadership teams or complex, multi-stakeholder environments.

What We Offer

• 401K retirement plan
• Medical and dental benefits for qualifying professionals or Fixed Indemnity Health Benefits
• Flex spending account
• Pet Insurance
• Credit Union Membership
• Sick Leave available where mandated by law
• Worker Advantage discount program membership
• Voluntary Supplemental Insurance

Our Equal Employment Opportunity Policy: Employment Enterprises, Inc. is an equal employment opportunity employer. We recruit, employ, assign, train, compensate and promote without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, U.S. Veteran status, or any other protected category under applicable law.

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