Administrative Assistant

The Tauri Group; Alexandria (VA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Highly competitive medical insurance

Dental and vision insurance plans

Tuition assistance

Charity hours

Job summary

The Tauri Group is looking for a Senior Executive Assistant to support a busy ‘C’ level executive in Alexandria, VA. This role requires excellent communication and organizational skills, along with the ability to manage multiple tasks including international travel and calendar management.

The ideal candidate will possess a Bachelor's degree in a related field, experience in contract administration, and proficiency in MS Office applications. Joining an elite team, you will enjoy a culture that promotes engagement and offers competitive benefits.

Qualifications

• Flawless grammar and spelling for effective communication.
• Experience managing multiple scheduling events.
• Strong work ethic and attention to quality.

Responsibilities

• Prepare international travel arrangements and coordinate events.
• Manage calendar events, communications, and documentation.
• Track financial transactions and maintain compliance.

Skills

Excellent communication skills

Strong proficiency in MS Office

Organizational skills

Attention to detail

Time management skills

Education

Bachelor's Degree in business-related field

Tools

MS Office

Quickbase

InDesign

Job description

We're seeking a senior Executive Assistant to support a busy ‘C’ level executive in Alexandria, VA. We are looking for a talented multi-tasker to assist with international travel, coordinating speaking engagements, and high level operations support. You will work independently with minimal supervision. You must have outstanding organizational skills, meticulous attention to detail, and the ability to communicate effectively and professionally in writing and verbally. Demonstrated initiative, willingness to continuously develop new skills, and the ability to work with multiple management level and supervisory staff and manage competing priorities, meet deadlines, and follow through on projects are essential. The position requires a strong ability to utilize good judgment and discretion, and flexibility.

Job Duties

• Prepares international travel arrangements as well as conferences and speaking engagements
• Arranges calendar events and invitations
• Manages facility access, whether unclassified or classified
• Communicates clearly and professionally with senior client and industry personnel
• Prepares correspondence when requested
• Coordinates media relations for senior staff
• Tracks and records financial transactions (both payable and receivable) as they occur and provides documentation to accounting firm
• Reconciles company credit card account transactions with receipts and identifies correct account under which to file each transaction
• Prepares expense reports as requested based on credit card charges for senior staff
• Manages contract functions during the execution of a program/project (i.e., modifications, contract reviews, cost and schedule monitoring and reporting, invoice approvals, customer correspondence, contract back‑up, etc.)
• Maintains consistency across contract documentation ensuring full compliance of government, commercial, and corporate regulations
• Analyzes and prepares contract modifications, teaming and non‑disclosure agreements, and consulting agreements
• Receives and reviews all contracting‑related invoices for complete accuracy prior to submission to management, clients or accounts payable for processing
• Provides accurate and real‑time database maintenance and documentation retention
• Collects and compiles data to prepare contract briefs, scheduled reports
• Contributes to team effort by accomplishing related results as needed
• Maintains client confidentiality and protects operations by keeping information confidential

Qualifications

• Bachelor's Degree in a business-related field such as business administration, contracts, government relations, English, policy, law, or related discipline required
• Excellent communication skills (flawless grammar and spelling) to interact successfully with management, team members, public, clients, vendors, and agency staff
• Strong proficiency in MS Office (Outlook, Word, PowerPoint, and Excel)
• Expert with Outlook calendar, juggling multiple scheduling events
• Ability to use templates, macros and knowledge in Excel and Quickbase is a plus
• Advanced graphics and InDesign skills a plus, but not required
• Strong organizational skills, multitasker, with a strong work ethic to contribute to the ongoing support of internal and external inquiries, tasks, and deliverables
• Excellent time management skills to meet all deadlines
• Attention to detail and uncompromising focus on quality
• Experience with the administration of GSA schedules is ideal
• Interest in areas relating to space, spaceflight technologies, and/or human exploration
• Minimum 12 months work experience in contract administration desired

Additional Information

You’ll collaborate with an elite, creative team of scientists, engineers, analysts, operations specialists, policy experts, and acquisition support specialists. We attract people who love their work and are dedicated to the complex challenges facing today's world. Our culture fosters engagement and enthusiasm, attracts and retains proven experts, and maintains a flexible environment that supports clients and staff.

We support your life outside of the office, too, with benefits including:

• Highly competitive medical insurance and multiple plans to choose from
• Dental and vision insurance plans
• Tuition assistance
• Eight paid hours a year that you can devote to charity