Executive and Legal Operations Assistant

Pantherx Specialty LLC; United States; Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid work flexibility

Excellent benefits package

401K with employer matching

Job summary

PANTHERx Rare Pharmacy is seeking an Executive and Legal Operations Assistant to support the Chief Legal Officer in our Pittsburgh headquarters. This hybrid role requires onsite presence at least three days per week and involves high-level administrative tasks and coordinating key legal operations initiatives.

The ideal candidate has a Bachelor's degree or equivalent with 5+ years supporting a C-suite, strong discretion, and excellent communication.

Qualifications

• Bachelor's degree or equivalent with 5+ years supporting a C-suite executive, legal, or professional services.
• Ability to distill complex legal or market information into concise briefs.
• Discretion, confidentiality, and strong stakeholder management.
• Excellent organizational and time-management skills with attention to detail.
• Onsite work in Pittsburgh headquarters a minimum of three days per week.

Responsibilities

• Owns the CLO's calendar, prioritizes schedules and adjusts meetings; blocks focus time.
• Coordinates travel arrangements and manages expense reports.
• Screens and drafts incoming correspondence and meeting invitations; serves as CLO proxy when required.
• Builds polished slide decks and executive summaries in PowerPoint; attends meetings to capture action items.
• Maintains project tracker for strategic legal initiatives; supports other duties as assigned.

Skills

C-suite support

Executive calendar management

Travel coordination

MS Office Proficiency

Communication skills

Education

Bachelor's degree or equivalent

Tools

Smartsheet

Legal tech platforms

Job description

7000 Diseases 500 Treatments 1 Rare Pharmacy PANTHERx is the nations largest rare disease pharmacy and we put the patient experience at the top of everything that we do If you are looking for a career in the healthcare field that embraces authentic dedication to patient care you dont need to look beyond PANTHERx In every line of service in every position and area of expertise PANTHERx associates are driven to provide the highest quality outcomes for our patients We are seeking team members who Are inspired and compassionate problem solvers; Produce high quality work; Thrive in the excitement of the ever challenging environment of modern medicine; and Are committed to achieving superior health outcomes for people living with rare and devastating diseases At PANTHERx we know our employees are the driving force in what we do We cultivate talent and encourage growth within PANTHERx so that our associates can continue to explore their interests and expand their careers Guided by our mission to provide uncompromising quality every day we continue our strategic growth to further reach those affected by rare diseases Join the PANTHERx team and define your own RxARE future in healthcare

Location Pittsburgh PA Hybrid Job Classification Exempt Job Status Full time Reports to Chief Legal Officer

Purpose The Executive and Legal Operations Assistant is a proactive detail oriented professional responsible for serving as the right hand to our Chief Legal Officer CLO This is a dual function role responsible for delivering high level administrative support while coordinating key legal operations initiatives This is a hybrid role with onsite presence a minimum of three 3 days per week

Responsibilities

Owns the CLOs calendar prioritizes schedules and adjusts meetings; blocks focus timeCoordinates travel arrangements and manages expense reportsScreens and drafts incoming correspondence and meeting invitationsServes as first point of contact for internal and external stakeholders on behalf of the CLOPartners with the CLO to develop clear meeting agendas and pre read materialsBuilds polished slide decks and executive summaries in PowerPointAttends key meetings to capture action items circulates minutes and tracks follow upsMaintains project tracker for strategic legal initiativesProcesses audits and reconciles the CLOs expense reports in accordance with company policyActs as the CLOs proxy on internal working groups when requiredCollaborates with other departments aligns priorities and drives process improvementsAnticipates needs flags issues early and drives solutionsSupports other duties as assigned

Required Qualifications

Bachelors degree or equivalent combination of education and experience Minimum of five 5 years supporting a C suite executive legal or professional services preferredAbility to distill complex legal or market information into concise briefsProven discretion confidentiality and strong stakeholder managementClear professional verbal and written communication skills Excellent organizational skills and attention to detailExcellent time management skills with a proven ability to meet tight deadlinesAbility to function well in a high paced environment with shifting prioritiesExpert with Microsoft Office Suite Outlook PowerPoint Excel with the ability to learn new or updated softwareStrong interpersonal skills with ability to build relations across teams to advance legal objectivesAbility to work onsite in our Pittsburgh headquarters a minimum of three 3 days per week

Preferred Qualifications

Familiarity with project management tools Smartsheet or equivalentExposure to legal technology platforms

Work Environment

This position works in a home or professional office environment This role routinely uses standard office equipment such as computers phones photocopiers and fax machines

Physical Demands

While performing the duties of this job the employee is regularly required to sit see talk or hear The employee frequently is required to stand; walk; use hands and fingers handle or feel; and reach with hands and arms Visual acuity is necessary for tasks such as reading or working with various forms of data for extended periods Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job

Benefits

Hybrid remote and flexible on site work schedules are available based on the position PANTHERx Rare Pharmacy also affords an excellent benefit package including but not limited to medical dental vision health savings and flexible spending accounts 401K with employer matching employer paid life insurance and shortlong term disability coverage and an Employee Assistance Program Generous paid time off is also available to all full time employees as well as limited paid time off for part time employees Of course we offer paid holidays too

Equal Opportunity

PANTHERx Rare Pharmacy is an equal opportunity employer and does not discriminate in recruiting hiring promotions or any term or condition of employment based on race age religion gender ethnicity sexual orientation gender identity disability protected veterans status or any other characteristic protected by federal state or local laws