Executive and Legal Operations Assistant

PANTHERx Rare Pharmacy; Pittsburgh (Allegheny County); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work schedule

Medical, dental, vision benefits

401K with employer matching

Paid time off

Job summary

PANTHERx Rare Pharmacy is seeking an Executive and Legal Operations Assistant to support the Chief Legal Officer. This hybrid role requires onsite presence at least three days per week and entails high-level administrative tasks along with coordinating key legal operations initiatives.

The ideal candidate will have a minimum of five years supporting a C-suite, strong discretion, excellent communication, and proven ability to manage complex schedules and projects in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of five (5) years supporting a C-suite executive (legal or professional services preferred).
• Ability to distill complex legal or market information into concise briefs.
• Proven discretion, confidentiality and strong stakeholder management.
• Clear, professional verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet tight deadlines.
• Ability to function well in a high-paced environment with shifting priorities.
• Strong interpersonal skills with ability to build relations across teams to advance legal objectives.
• Ability to work onsite in our Pittsburgh headquarters a minimum of three (3) days per week.

Responsibilities

• Owns the CLO’s calendar: prioritizes, schedules, and adjusts meetings; blocks focus time.
• Coordinates travel arrangements and manages expense reports.
• Screens and drafts incoming correspondence and meeting invitations.
• Serves as first point of contact for internal and external stakeholders on behalf of the CLO.
• Partners with the CLO to develop clear meeting agendas and pre-read materials.
• Builds polished slide decks and executive summaries in PowerPoint.
• Attends key meetings to capture action items, circulates minutes and tracks follow-ups.
• Maintains project tracker for strategic legal initiatives.
• Processes, audits and reconciles the CLO’s expense reports in accordance with company policy.
• Acts as the CLO’s proxy on internal working groups when required.
• Collaborates with other departments, aligns priorities and drives process improvements.
• Anticipates needs, flags issues early and drives solutions.
• Supports other duties as assigned.

Job description

7,000 Diseases - 500 Treatments - 1 Rare Pharmacy

PANTHERx is the nation’s largest rare disease pharmacy, and we put the patient experience at the top of everything that we do.

If you are looking for a career in the healthcare field that embraces authentic dedication to patient care, you don’t need to look beyond PANTHERx. In every line of service, in every position and area of expertise, PANTHERx associates are driven to provide the highest quality outcomes for our patients.

• Are inspired and compassionate problem solvers;
• Produce high quality work;
• Thrive in the excitement of the ever-challenging environment of modern medicine; and
• Are committed to achieving superior health outcomes for people living with rare and devastating diseases.

At PANTHERx, we know our employees are the driving force in what we do. We cultivate talent and encourage growth within PANTHERx so that our associates can continue to explore their interests and expand their careers. Guided by our mission to provide uncompromising quality every day, we continue our strategic growth to further reach those affected by rare diseases.

Join the PANTHERx team, and define your own RxARE future in healthcare!

Location: Pittsburgh, PA (Hybrid)

Job Classification: Exempt

Job Status: Full-time

Reports to: Chief Legal Officer

Purpose

The Executive and Legal Operations Assistant is a proactive, detail-oriented professional responsible for serving as the right hand to our Chief Legal Officer (CLO). This is a dual-function role responsible for delivering high-level administrative support while coordinating key legal operations initiatives. This is a hybrid role with onsite presence a minimum of three (3) days per week.

Responsibilities

• Owns the CLO’s calendar: prioritizes, schedules, and adjusts meetings; blocks focus time.
• Coordinates travel arrangements and manages expense reports.
• Screens and drafts incoming correspondence and meeting invitations.
• Serves as first point of contact for internal and external stakeholders on behalf of the CLO.
• Partners with the CLO to develop clear meeting agendas and pre-read materials.
• Builds polished slide decks and executive summaries in PowerPoint.
• Attends key meetings to capture action items, circulates minutes and tracks follow-ups.
• Maintains project tracker for strategic legal initiatives.
• Processes, audits and reconciles the CLO’s expense reports in accordance with company policy.
• Acts as the CLO’s proxy on internal working groups when required.
• Collaborates with other departments, aligns priorities and drives process improvements.
• Anticipates needs, flags issues early and drives solutions.
• Supports other duties as assigned.

Required Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of five (5) years supporting a C-suite executive (legal or professional services preferred).
• Ability to distill complex legal or market information into concise briefs.
• Proven discretion, confidentiality and strong stakeholder management.
• Clear, professional verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet tight deadlines.
• Ability to function well in a high-paced environment with shifting priorities.
• Expert with Microsoft Office Suite (Outlook, PowerPoint, Excel) with the ability to learn new or updated software.
• Strong interpersonal skills with ability to build relations across teams to advance legal objectives.
• Ability to work onsite in our Pittsburgh headquarters a minimum of three (3) days per week.

Preferred Qualifications

• Familiarity with project-management tools (Smartsheet or equivalent).
• Exposure to legal-technology platforms.

Work Environment

This position works in a home or professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and fax machines.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, see, talk, or hear. The employee frequently is required to stand; walk; use hands and fingers, handle or feel; and reach with hands and arms. Visual acuity is necessary for tasks such as reading or working with various forms of data for extended periods. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Benefits

Hybrid, remote and flexible on-site work schedules are available, based on the position. PANTHERx Rare Pharmacy also affords an excellent benefit package, including but not limited to medical, dental, vision, health savings and flexible spending accounts, 401K with employer matching, employer-paid life insurance and short/long term disability coverage, and an Employee Assistance Program! Generous paid time off is also available to all full-time employees, as well as limited paid time off for part-time employees. Of course we offer paid holidays too!

Equal Opportunity

PANTHERx Rare Pharmacy is an equal opportunity employer, and does not discriminate in recruiting, hiring, promotions or any term or condition of employment based on race, age, religion, gender, ethnicity, sexual orientation, gender identity, disability, protected veteran's status, or any other characteristic protected by federal, state or local laws.