Executive Administrator - Infra Fund

Vanguard Search Partners, LLC; New York (NY); Hybrid; USD 90,000 - 160,000; Full time

Benefits offered by this job

Hybrid work pattern (New York: 3 days;

30–40% bonus

Benefits

Job summary

Vanguard Search Partners, LLC is seeking an Executive Administrator to support three Partners in a lean private equity/infrastructure platform. Based in New York City or San Francisco, this hybrid role will manage calendars, office operations, HR administration, vendor relations, contracts and budgeting, while underpinning day‑to‑day financials and investor coordination.

You will partner with leadership to drive efficiency, scale operations, and contribute to a growth‑oriented fund, with a

Qualifications

• Experience supporting senior executives/Partners in a demanding professional environment.
• Strong ownership of complex calendars and priorities.
• Exceptional organisation, communication, judgement, discretion and attention to detail.
• Experience with office operations, HR administration, vendors, expenses/budgets and corporate records.
• Private equity, infrastructure, investment funds, asset management or banking experience is preferred but strong adjacent financial-services backgrounds will be considered.

Responsibilities

• Manage complex calendars, travel, and senior external coordination.
• Oversee New York office operations, vendors, contracts, and renewals.
• Handle HR administration, onboarding, background checks and immigration coordination.
• Manage corporate records, renewals, and documentation.
• Monitor expenses, invoices, budgeting, and day-to-day financial administration.
• Coordinate annual meetings, investor events, and cross-office activities.
• Build processes and help scale an operations team over time.

Skills

Calendar management

Executive support

Vendor management

Budget tracking

HR administration

Attention to detail

Tools

Microsoft Office

HR software

Job description

Executive Administrator – Private Equity / Infrastructure | New York City OR San Francisco (Hybrid)

$Competitive Base Salary + 30–40% Bonus + Benefits

The Company

An independently owned, high-growth infrastructure investment firm is scaling a North American platform across energy & power, transportation, environment and digital infrastructure.

The firm reports 30 platform assets and is now raising a second billion-dollar infrastructure fund.

The Role

You’ll become the operational backbone of a lean investment firm, supporting three Partners and owning the day-to-day administrative and operating infrastructure, including:

• Complex calendars, meetings, travel and senior external coordination
• New York office operations, vendors, contracts and renewals
• HR administration, onboarding, background checks and immigration coordination
• Corporate records, annual renewals and documentation
• Expenses, invoices, budget tracking and day-to-day financial administration
• Annual meeting, investor events and cross-office coordination
• Building processes and, over time, an operations team beneath you

What They Need

• Proven experience supporting senior executives / Partners in a demanding professional environment
• Strong ownership of complex calendars, competing priorities and day-to-day operations
• Exceptional organisation, communication, judgement, discretion and attention to detail
• Experience across office operations, HR administration, vendors, expenses / budgets and/or corporate records
• Private equity, infrastructure, investment funds, asset management or banking experience is preferred, but strong adjacent financial-services backgrounds will be considered.

Why Consider It

• Direct access to three Partners in a lean, high-autonomy investment platform
• 30-40% bonus with strong total-cash upside
• Hybrid New York working pattern - 3 days in office / 2 remote
• Join during an active Fund II raise and continued portfolio expansion
• Genuine pathway to build a 1-2 person operations team and grow toward broader COO or IR/portfolio-company facing opportunities

This is not a traditional Executive Assistant role. It is a chance to become the person who builds the operating infrastructure around a growing investment partnership.