Executive Administrative Assistant

Tarvos Talent; Austin (TX); On-site; USD 80,000 - 110,000; Full time

Job summary

Tarvos Talent is seeking an experienced Executive Assistant & Administrative Services Manager to provide high-level support to the President/CEO, Executive Leadership Team, and Board of Directors while leading the organization’s administrative support function.

This role will manage the CEO’s calendar, travel, meetings, and correspondence, serving as a liaison across executives, regulators, vendors, and external partners.

Qualifications

• 5+ years of progressive executive administrative experience.
• Experience supporting a CEO, executive leadership team, and/or Board.
• Prior supervisory or management experience required.
• Exceptional communication, organization, proofreading, and problem-solving skills.
• Advanced Microsoft 365 proficiency, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to manage multiple priorities, deadlines, and sensitive information with discretion.
• Financial services, credit union, banking, governance, or regulated-industry experience preferred.

Responsibilities

• Manage the CEO’s calendar, travel, meetings, correspondence, and follow-up.
• Serve as a professional liaison between executives, Board members, employees, regulators, vendors, and external partners.
• Lead Board meeting preparation, minutes, governance records, and strategic planning logistics.
• Supervise, coach, and develop the administrative team.
• Establish consistent administrative processes and identify opportunities to improve efficiency.
• Lead confidential, cross-functional executive projects and special initiatives.
• Prepare and edit executive, Board, and strategic planning materials.
• Oversee corporate administrative functions, memberships, events, and records.
• Maintain strict confidentiality and exercise sound judgment in sensitive situations.

Skills

Executive administrative experience

CEO/Board support

Supervisory/management experience

Communication & organization

Microsoft 365 proficiency

Discretion with sensitive information

Regulated-industry experience (finance

Job description

Tarvos Talent is seeking an experienced Executive Assistant & Administrative Services Manager to provide high-level support to the President/CEO, Executive Leadership Team, and Board of Directors while leading the organization’s administrative support function.

Key Responsibilities

• Manage the CEO’s calendar, travel, meetings, correspondence, and follow-up
• Serve as a professional liaison between executives, Board members, employees, regulators, vendors, and external partners
• Lead Board meeting preparation, minutes, governance records, and strategic planning logistics
• Supervise, coach, and develop the administrative team
• Establish consistent administrative processes and identify opportunities to improve efficiency
• Lead confidential, cross-functional executive projects and special initiatives
• Prepare and edit executive, Board, and strategic planning materials
• Oversee corporate administrative functions, memberships, events, and records
• Maintain strict confidentiality and exercise sound judgment in sensitive situations

Qualifications

• 5+ years of progressive executive administrative experience
• Experience supporting a CEO, executive leadership team, and/or Board
• Prior supervisory or management experience required
• Exceptional communication, organization, proofreading, and problem-solving skills
• Advanced Microsoft 365 proficiency, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
• Ability to manage multiple priorities, deadlines, and sensitive information with discretion
• Financial services, credit union, banking, governance, or regulated-industry experience preferred