Executive Administrator

Tacoma Housing; Tacoma (WA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

WA State retirement plans

Wellness benefits

Career growth

Job summary

Tacoma Housing in Tacoma, Washington, seeks an Executive Administrator to provide high‑level administrative, governance, and executive support to the Executive Director and leadership team. You will manage complex calendars, meetings, travel, records, and board materials to ensure smooth operations.

The ideal candidate is a proactive self‑starter with at least 4 years supporting senior leaders, strong Microsoft Office skills, confidentiality, and discretion.

Qualifications

• High school diploma/GED required; Associate’s degree preferred.
• 4+ years supporting senior leaders, executives, boards, or high-level operations.

Responsibilities

• Provide comprehensive administrative support to Executive Director and leadership team.
• Manage complex calendars, schedules, and priorities; coordinate meetings, events, and travel.
• Serve as Clerk to the Board by organizing meetings and preparing materials.
• Support Legal Services by maintaining records and coordinating with outside counsel.
• Draft, edit, and format correspondence, reports, and presentations.
• Maintain electronic and paper filing systems and compliance workflows.
• Provide technology coordination and basic IT support for executives.
• Coordinate logistics for agency events, trainings, and projects.
• Monitor inquiries and ensure timely, professional communication with residents, partners, officials, funders, vendors.

Skills

Calendar management

Executive support

Microsoft Office

Technology coordination

Communication

Education

High school diploma/GED

Associate’s degree preferred

Tools

Microsoft Office

Business systems

Job description

Executive Administrator

Tacoma Housing Tacoma, Washington, United States

About this position

Tacoma Housing Authority (THA) is seeking an Executive Administrator to provide high-level administrative, project coordination, governance, and executive support to the Executive Director, Deputy Executive Director, Board of Commissioners, and Executive and Legal Services teams. The Executive Administrator manages complex scheduling, meeting and event logistics, Board administration, records retention, legal and governance documentation, travel coordination, correspondence, and agency administrative services. This is a highly visible and trusted position that plays a critical role in ensuring the efficient operation of THA’s executive and governance functions.

The successful candidate is a proactive self-starter who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and takes initiative to improve processes and systems. You’re highly skilled with technology, comfortable assisting executive leaders with technical needs, and able to identify opportunities to increase efficiency and effectiveness. You understand the importance of operating with the highest levels of confidentiality, professionalism, and discretion while supporting sensitive executive, legal, and Board matters. Experience working with government agencies, elected officials, community partners, or intergovernmental affairs is highly valued. Above all, you’re adaptable, resourceful, and ready to jump in wherever needed to support THA's mission and leadership.

What You’ll Do:

• Provide comprehensive administrative support to the Executive Director and Executive Leadership Team, serving as a key partner in daily operations and strategic initiatives.
• Manage complex calendars, schedules, and competing priorities while coordinating meetings, events, property tours, agency visits, and travel arrangements.
• Serve as Clerk to the Board of Commissioners by coordinating Board and Committee meetings, preparing and distributing meeting materials, maintaining records, and supporting commissioner onboarding and compliance activities.
• Support Legal Services operations by maintaining records, organizing legal files, tracking deadlines, coordinating with outside counsel, and preparing legal correspondence and documentation.
• Draft, edit, proofread, and format correspondence, reports, presentations, meeting materials, and other executive communications.
• Maintain and improve electronic and paper filing systems, records retention processes, and administrative workflows to ensure accuracy, compliance, and efficiency.
• Provide technology coordination and basic technical support to executive leaders and assist with meeting technology, presentations, and virtual collaboration tools.
• Coordinate logistics for agency events, meetings, trainings, and special projects, including facilities, catering, transportation, materials, and communications.
• Monitor correspondence and inquiries, research solutions, and help ensure timely, professional communication with residents, community partners, elected officials, funders, vendors, and regulatory agencies.
• Support a professional, welcoming, and well-organized workplace by assisting with administrative operations, service contracts, supplies, and shared workplace resources.
• View attached job description for complete position details.

Who You Are:

• Have a high school diploma/GED or equivalent; Associate’s degree preferred.
• A highly organized administrative professional with at least 4 years’ experience supporting senior leaders, executives, boards, or other high-level operations.
• Experience with housing authorities, public-sector organizations, governmental relations, Board governance, or intergovernmental affairs is a plus.
• A self-starter who takes initiative, anticipates needs, solves problems independently, and follows through on complex assignments.
• Exceptionally skilled at managing multiple priorities, adapting to changing demands, and remaining calm and effective in a fast-paced environment.
• Comfortable learning and leveraging technology to improve processes, increase efficiency, and support executive operations. Highly proficient with Microsoft Office and other business systems.
• Experienced in maintaining confidential and sensitive information with the highest level of professionalism, judgment, and discretion.
• An effective communicator with strong writing, editing, and interpersonal skills and the ability to build positive working relationships across all levels of an organization.
• Detail-oriented and committed to producing accurate, polished, and professional work products.
• Skilled at organizing records, data, documentation, and processes while continually identifying opportunities for improvement.

What We Offer:

• Commitment to pay equity and providing competitive wages.
• Excellent healthcare benefits, paid time off, participation in WA State retirement plans, and a growing variety of health and wellness benefits.
• Work that makes a meaningful impact by strengthening communities and supporting families across Tacoma.
• Supportive and collaborative work environment that encourages professional growth.
• A work culture grounded in THA’s values of service, integrity, stewardship, communication, respect, excellence, and leadership.
• Position is open until filled; first consideration given to applications received by 09/11/2026.
• This position provides direct support to Executive leadership and Legal Services and requires 100% in-person work at THA offices during regular business hours. Remote or hybrid work arrangements are not available for this position.