Executive Administrator

Randstad USA; Washington (District of Columbia); Sur place; USD 73 000 - 90 000; Plein temps

Avantages offerts par ce poste

Medical

Prescription

Dental

Vision

AD&D

Life Insurance

Short-term Disability

401K

Résumé du poste

Randstad USA is seeking an Executive Administrator in Washington, DC to provide high-level administrative support to the Acting CFO, with financial oversight and operational support in a fast-paced environment.

The role includes calendar management, travel coordination, expense processing, and liaison with accounting partners during close and audits. Full-time, on-site, temporary to permanent, salary $53–$65 per hour. Apply here.

Qualifications

• 10 years of experience in executive administration or finance.
• Experience level: Experienced.
• Bachelor's degree required.

Responsabilités

• Serve as primary administrative partner to the executive office; manage complex calendars, prioritize communications, coordinate travel, prepare briefing packets, and track organizational action items.
• Process, reconcile, and audit executive expense reports; review general ledger coding, verify budget compliance, and resolve financial discrepancies.
• Act as the primary internal liaison to external accounting partners; route invoices, monitor transaction approvals, and support period-end close and audit deadlines.
• Provide administrative guidance on departmental budget codes, monitor allowable expenditures, and track reimbursable expenses and cost recovery submissions.
• Coordinate vendor agreements, monitor contract renewal deadlines, review service invoices for terms compliance, and support cost-reduction initiatives.
• Directly supervise administrative staff, establish departmental workflows, coordinate cross-training, and manage daily office logistics.
• Manage document workflows for Board and committee meetings; assemble official agendas, track resolutions and amendments, record minutes, and archive governance records.
• Compile supporting records for annual audits, regulatory filings, and policy compliance reviews.

Connaissances

Executive Support

CPA

Financial Administration

Expense Reports

Budgeting

Vendor Management

Audit - Internal

Meeting Administration

Formation

Bachelor's degree

Description du poste

Our client, a prominent organization based in Washington, DC, is seeking a sharp, detail-oriented Executive Administrator to provide high-level administrative, accounting/financial oversight, operational support to the Acting Chief Financial Officer (CFO). This pivotal role requires a adaptable professional who seamlessly balances C-suite executive support with specialized assistance in financial and accounting functions. The ideal candidate thrives in a fast-paced environment, excels at managing competing priorities, and brings a solid foundation or background in finance operations. This will be a full-time, temporary to permanent, on site opportunity located in DC. If this sounds like a fit for you, please apply here.

salary: $53 - $65 per hour

shift: First

work hours: 9 AM - 5 PM

education: Bachelors

Responsibilities

• Executive Support: Serve as primary administrative partner to the executive office; manage complex calendars, prioritize communications, coordinate travel, prepare briefing packets, and track organizational action items.
• Financial Administration & Expense Oversight: Process, reconcile, and audit executive expense reports; review general ledger coding, verify budget compliance, and resolve financial discrepancies.
• Accounting Liaison: Act as the primary internal liaison to external accounting partners; route invoices, monitor transaction approvals, and support period-end close and audit deadlines.
• Budget & Cost Recovery: Provide administrative guidance on departmental budget codes, monitor allowable expenditures, and track reimbursable expenses and cost recovery submissions.
• Vendor & Contract Administration: Coordinate vendor agreements, monitor contract renewal deadlines, review service invoices for terms compliance, and support cost-reduction initiatives.
• Team Supervision & Office Operations: Directly supervise administrative staff, establish departmental workflows, coordinate cross-training, and manage daily office logistics.
• Governance & Meeting Administration: Manage document workflows for Board and committee meetings; assemble official agendas, track resolutions and amendments, record minutes, and archive governance records.
• Audit & Regulatory Compliance: Compile supporting records for annual audits, regulatory filings, and policy compliance reviews.

Skills

• Executive Support
• CPA
• Financial Administration
• Expense Reports
• Budgeting
• Vendor Management
• Audit - Internal
• Meeting Administration

Qualifications

• Years of experience: 10 years
• Experience level: Experienced

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits

• medical
• prescription
• dental
• vision
• AD&D
• life insurance offerings
• short-term disability
• a 401K plan (all benefits are based on eligibility)

This posting is open for thirty (30) days.

Experience

• Experienced
• 10 years

Education

• Bachelors

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants.

If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].