Executive Administrative Support Specialist

Applied Materials, Inc.; Austin (TX); On-site; USD 43,000 - 58,000; Full time

Job summary

Applied Materials, Inc. in Austin, TX seeks an experienced administrative professional to support a team. The role requires handling letters, memos, reports, and presentations, managing calendars, arranging travel, and coordinating meetings with minimal supervision.

The ideal candidate will demonstrate strong organizational and communication skills, be adept at creating documentation, and contribute to improving office processes in a global technology company.

Qualifications

• Proficiency in a range of processes or procedures.
• Ability to prepare letters, memos, reports and presentations.
• Organizational skills with calendar and meeting coordination.

Responsibilities

• Prepares letters, memos, reports and presentation material using appropriate software.
• Composes correspondence and determines effective formats for charts and presentations.
• Screens phone calls and handles issues/requests on behalf of supported persons.
• Set up meetings, video conferences, and conference calls.
• Maintains calendars for appointments and meetings.
• Receives, organizes, and distributes daily mail and handles issues on behalf of supported persons.
• Makes travel arrangements via Corporate Travel.
• Coordinate special arrangements for events or VIP visits.
• Execute special research and data analysis tasks.
• Run reports and ensure data accuracy.
• Develop and document departmental procedures and guidelines.

Skills

Administrative support

Calendar management

Travel arrangements

Data analysis

Reporting

Microsoft Office

Tools

Microsoft Office

Job description

Applied Materials, Inc. in Austin, TX seeks an experienced administrative professional to support a team. The role requires handling letters, memos, reports, and presentations, managing calendars, arranging travel, and coordinating meetings with minimal supervision.

The ideal candidate will demonstrate strong organizational and communication skills, be adept at creating documentation, and contribute to improving office processes in a global technology company.