Executive Assistant, VP, Supply Chain

Jobtailor; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor in Austin seeks an experienced Administrative Support professional to assist the VP, Supply Chain Planning. Responsibilities include calendar management, meeting planning, travel coordination, and preparing briefing materials. This onsite role requires strong communication and mentoring abilities within a high-tech environment.

You will coordinate complex itineraries, prepare post-meeting actions, and support onsite events and supplier visits as part of a collaborative logistics team.

Qualifications

• 4+ years in an administrative environment.
• Minimum 2 years supporting a principal at director level or above.
• Expert-level knowledge of Windows desktop applications (Outlook, Word, Excel, PowerPoint).
• Calendar management, meeting planning, and travel coordination experience.
• Onsite in the Austin office 2–3 days per week.
• Excellent verbal and written communication skills.
• Collaborative team player with strong problem-solving abilities.
• Associate degree preferred.

Responsibilities

• Provide administrative support to the VP, Supply Chain Planning.
• Manage and prioritize the VP’s calendar, schedules, and meetings.
• Plan and organize meetings, including agendas, locations, WebEx/TP technology, and logistics.
• Prepare meeting briefing documents, disseminate notes, and formulate post-meeting action items.
• Act as proxy for communications and approvals as authorized.
• Answer general questions, refer routine matters, and follow up through completion.
• Resolve issues within policies and guidelines.
• Provide mentoring to administrative community members on problem solving.
• Make global travel arrangements and optimize itineraries for calendared meetings.
• Manage Cisco travel expenses and coordinate airline upgrades where available.
• Provide analytical support for special projects by researching issues, analyzing problems, compiling data, and preparing reports.
• Lead and support onsite events for the Austin Supply Chain Operations organization.
• Support supplier visits, in-person office activities, program logistics, and communications.
• Build community and engage with the Austin team.

Skills

Calendar Management

Meeting Planning

Travel Coordination

Analytical Support

Report Preparation

Education

Associate Degree

Tools

Windows Applications

Outlook

Word

Excel

PowerPoint

WebEx

Job description

• Provide administrative support to the VP, Supply Chain Planning
• Manage and prioritize the VP’s calendar, schedules, and meetings
• Plan and organize meetings, including agendas, locations, WebEx/TP technology, and logistics
• Prepare meeting briefing documents, disseminate notes, and formulate post‑meeting action‑item lists
• Act as proxy for communications and approvals as authorized
• Answer general questions, refer routine matters, and follow up through completion
• Resolve issues within policies and guidelines
• Provide mentoring to administrative community members on problem solving
• Make global travel arrangements and optimize itineraries for calendared meetings
• Manage Cisco travel expenses and coordinate airline upgrades where available
• Provide analytical support for special projects by researching issues, analyzing problems, compiling data, and preparing reports
• Lead and support onsite events for the Austin Supply Chain Operations organization
• Support supplier visits, in‑person office activities, program logistics, and communications
• Build community and engage with the Austin team

Requirements

• 4+ years’ experience in an administrative environment
• Minimum 2 years of experience supporting a principal at director level or above
• Expert‑level knowledge of Windows desktop applications: Outlook, Word, Excel, and PowerPoint
• Experience in calendar management, meeting planning, and travel coordination
• Must work onsite in the Austin office 2–3 days per week
• Excellent verbal and written communication skills
• Ability to communicate with executive/senior staff and suppliers
• Collaborative style and excellent teamwork
• Problem‑solving and decision‑making ability
• Past work experience in the high‑tech industry desired
• Associate degree preferred

Core Competencies

Demonstrates expertise in administrative support, calendar management, and travel coordination while effectively communicating with executive staff and suppliers. Proven ability to lead projects, organize meetings, and provide analytical support in a collaborative environment.

Highest‑signal resume keywords

• Calendar Management
• Meeting Planning
• Travel Coordination
• Windows Desktop Applications
• Communication Skills

ATS Optimization Keywords

Hard Skills

• Calendar Management
• Meeting Planning
• Travel Coordination
• Analytical Support
• Report Preparation

Soft Skills

• Problem‑Solving
• Decision‑Making
• Collaboration
• Teamwork
• Mentoring

Certifications & Qualifications

• Associate Degree

Industry Keywords

• High‑Tech Industry
• Supply Chain Planning
• Administrative Support
• Event Management
• Supplier Communication

Tools & Technologies

• Windows Applications
• Outlook
• Word
• Excel
• PowerPoint
• WebEx