Administrative Support & Coordination Specialist (Benicia)

Applied Materials; Benicia (CA); On-site; USD 42,705 - 57,859; Full time

Benefits offered by this job

Bonus program

Stock awards

Job summary

Applied Materials in Benicia, CA is seeking an organized administrative professional to support executives with calendar management, correspondence, travel planning, and meeting logistics.

You will prepare letters and memos, coordinate video conferences, screen calls, and help produce reports while ensuring data accuracy and proactive problem solving. The role offers a path to develop professionally in a global engineering company.

Qualifications

• Functional Knowledge: Proficiency in a range of analytical processes or procedures to carry out assigned tasks.
• Business Expertise: Understanding of how the team integrates with others to achieve objectives.
• Leadership: May provide informal guidance and support to more junior team members.
• Problem Solving: Provides solutions to problems in atypical or infrequent situations based on existing precedents or procedures.
• Impact: Impacts the quality of own work and its contribution to the team.
• Interpersonal Skills: Uses communication skills to regularly exchange information.

Responsibilities

• Prepares letters, memos, reports and presentation materials using appropriate software.
• Screens phone calls and, where possible, addresses issues and requests on behalf of the supported person(s).
• Sets up meetings, video conferences, and conference calls as needed.
• Maintains electronic calendars for appointments and meetings.
• Receives, organizes, and distributes daily mail; handles issues/requests on behalf of the supported person(s).
• Makes travel arrangements via the Corporate Travel department.
• Coordinates special arrangements such as tours for visiting VIPs, award ceremonies, conferences, or moves as needed.
• Executes special research and data analysis tasks; runs reports and ensures data accuracy. Participates in creating and/or creates departmental procedures and documentation. Performs other special project work.

Skills

Analytical processes

Team collaboration

Mentoring

Problem solving

Quality impact

Communication

Job description

Applied Materials in Benicia, CA is seeking an organized administrative professional to support executives with calendar management, correspondence, travel planning, and meeting logistics.

You will prepare letters and memos, coordinate video conferences, screen calls, and help produce reports while ensuring data accuracy and proactive problem solving. The role offers a path to develop professionally in a global engineering company.