Executive Administrative Specialist - TS Clearance

Cherokee Federal; Washington (District of Columbia); On-site; USD 48,000 - 64,000; Full time

Job summary

Cherokee Nation System Solutions (CNSS) is seeking an Administrative Assistant-Rover to provide senior-level administrative support to the Office of the Executive Director and other officials. You will manage calendars, coordinate travel, prepare briefing materials, and ensure security protocols are followed.

Strong written English, MS Office proficiency, and the ability to work under pressure are essential.

Qualifications

• Two-year or four-year degree from an accredited college or university, or minimum of 5 years of relevant work experience.
• Excellent knowledge of Department of State operations and overall office management experience.
• Experience as a senior level administrative assistant/office manager working under pressure.
• Working knowledge of personal computers and general administrative practices.
• Excellent communication skills
• Excellent skills in written English and comprehension
• Must display excellent writing skills (provide writing sample to COR)
• Proficient in Microsoft Office Suite software (Outlook, Word, Excel-, Teams, 365 etc.). Able to use MS word to edit text documents and create templates; capable in utilizing spreadsheets and formulas in Excel
• Must be proactive and work independently
• Must follow-up on requests in a timely manner
• Demonstrate experience supporting multiple clients in a fast-paced environment
• Must be easily adaptable to change
• Must have an interim/or full TS clearance

Responsibilities

• Receive incoming telephone calls and direct them to the appropriate staff members.
• Maintain the schedule for Principals by arranging appointments and rescheduling as necessary.
• Monitor uncleared staff in the suite in compliance with Department policy and Diplomatic Security requirements.
• Facilitate pre-clearance for outside visitors and escorts through DS Visit Access Control System.
• Travel to local embassies and consulates when needed to pick up Visas.
• Manage travel arrangements for office employees, including domestic and overseas trips.
• Time and attendance for respective offices in WEB TATEL with certification reports.
• Provide logistical support for conferences and office transfers.
• Prepare briefing materials and issue papers for offices.
• Prepare documents and memos to request diplomatic passports for staff members. Obtain Visas for travelers in a timely manner.
• Independently track and follow up on all requests until goals are completed.
• Serve as a proxy in GEMS and transcribe performance appraisals.
• Maintain records liaison and archive recommendations under RDS.
• Implement security programs and closing-hour checks.
• Coordinate with BSO for investigations and security incidents.

Skills

Excellent communication skills

Experience supporting multiple clients

Ability to work under pressure

Independent work style

Education

Two-year or four-year degree

Tools

Microsoft Office Suite

Outlook

Word

Excel

Teams

Job description

Cherokee Nation System Solutions (CNSS) is seeking an Administrative Assistant-Rover to provide senior-level administrative support to the Office of the Executive Director and other officials. You will manage calendars, coordinate travel, prepare briefing materials, and ensure security protocols are followed.

Strong written English, MS Office proficiency, and the ability to work under pressure are essential.