Executive Admin Assistant for Leadership Calendar & Travel

NW Recruiting Partners; Washington (District of Columbia); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

AD&D

LTD Insurance

401K + match

Paid family leave

Vacation & holidays

Educational assistance

Garage parking

Orca card

Job summary

NW Recruiting Partners is supporting a respected multi-generational family-owned investment company in Seattle, WA to hire an Administrative Assistant. The role provides dependable support to the leadership team and daily operations, demanding a proactive, highly organized, detail-oriented professional who can handle confidential information.

Responsibilities include calendar management, travel planning, meeting materials, correspondence, data entry, and coordinating events.

Qualifications

• Associate degree or 7+ years of administrative/operations experience.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication for executive-level interactions.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with calendar management, meetings, and databases.
• Familiarity with DocuSign and virtual meeting platforms.
• Experience in investment, financial services, family office, or professional services preferred.
• Willingness to travel for events and occasional evenings/weekends.

Responsibilities

• Manage calendars, meetings, travel arrangements, and expenses for management.
• Prepare agendas, presentations, materials, minutes, and follow-ups.
• Coordinate communications, mailings, and document distribution.
• Maintain accurate contact, account, and ownership records in databases.
• Respond to inquiries and support internal and external contacts.
• Assist with reports, data entry, document management, and recordkeeping.
• Coordinate logistics for events, meetings, and special projects.
• Collaborate with teams, vendors, and partners to complete projects.
• Support process improvements and use of technology and AI-enabled tools.
• Maintain confidentiality and perform other duties as assigned.

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

MS Office

Calendar management

Meeting coordination

Database systems

DocuSign

Virtual meeting platforms

Education

Associate degree

7+ years experience

Tools

DocuSign

Job description

NW Recruiting Partners is supporting a respected multi-generational family-owned investment company in Seattle, WA to hire an Administrative Assistant. The role provides dependable support to the leadership team and daily operations, demanding a proactive, highly organized, detail-oriented professional who can handle confidential information.

Responsibilities include calendar management, travel planning, meeting materials, correspondence, data entry, and coordinating events.