Executive Administrative Specialist & Project Coordinator

Ohio University; Athens (OH); On-site; USD 32,000 - 48,000; Full time

Job summary

Ohio University in Athens, OH seeks an experienced administrative professional to support a range of academic and administrative functions. Responsibilities include answering phones, greeting visitors, preparing documents, scheduling meetings, and coordinating calendars, with access to budgetary data for analysis.

The role provides high-level administrative assistance to executives and departments. The position emphasizes organizational skills, data handling, and effective communication to

Qualifications

• Answer phones and greet/assist visitors, staff, and others.
• Prepare documents and reports, compile records, and organize information.
• Coordinate calendars and schedule meetings.
• Analyze data including budgetary expenditures.
• Provide high-level administrative assistance to executives.

Responsibilities

• May supervise or oversee the work of Technical & Administrative Support staff and/or student employees.
• Resolve complex problems requiring interpretation of policies and procedures.
• Coordinate complex processes such as grant proposals, contracts, tenure case approvals, faculty searches, and course scheduling.
• Plan and implement projects, events, or programs requiring broad coordination.
• Compose and edit internal/external correspondence and manuscripts for journals.
• Manage academic courses and textbook information; update department publications and website.
• Prepare and monitor internal budget and financial documents; recommend purchases; follow up on discrepancies.

Skills

Phone support

Customer service

Meeting scheduling

Calendar coordination

Data analysis

Budget analysis

Executive support

Job description

Ohio University in Athens, OH seeks an experienced administrative professional to support a range of academic and administrative functions. Responsibilities include answering phones, greeting visitors, preparing documents, scheduling meetings, and coordinating calendars, with access to budgetary data for analysis.

The role provides high-level administrative assistance to executives and departments. The position emphasizes organizational skills, data handling, and effective communication to