Executive Admin & Project Coordinator

University of Minnesota; Minneapolis (MN); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Retirement benefits

Job summary

University of Minnesota is seeking an Administrative Associate to coordinate and support administrative operations for offices serving senior leadership. You will handle workflows, reporting, and communications to advance university initiatives.

The role emphasizes strong organization, collaboration, and the ability to manage multiple priorities, while ensuring effective coordination across university partners in a hybrid work setting.

Qualifications

• BA/BS degree or a combination of related education and work experience to equal four years.
• Experience providing administrative, operational, executive, project, or service-oriented support in a professional environment.
• Experience coordinating calendars, meetings, logistics, materials, and related follow-up activities.
• Experience maintaining administrative or project workflows, including tracking deadlines, organizing records, and keeping information accurate and current.
• Proficiency using Microsoft Office, Google Workspace, and Zoom.
• Demonstrated written communication and document-production experience, including preparing, proofreading, formatting, organizing, or maintaining professional materials.

Responsibilities

• Project Administration & Operational Coordination: develop and oversee administrative workflows, monitor effectiveness, and improve efficiency.
• Maintain project tracking, CRM, and office systems to keep information accurate and accessible.
• Identify and summarize information to support leadership briefings and reports.
• Coordinate planning for office projects and support execution of activities on time.
• Support leadership meetings with logistics, materials, and follow-up.

Skills

Communication

Organization

Attention to detail

Collaboration

Discretion

Education

BA/BS degree or related education/work experience

Tools

Microsoft Office

Google Workspace

Zoom

Job description

University of Minnesota is seeking an Administrative Associate to coordinate and support administrative operations for offices serving senior leadership. You will handle workflows, reporting, and communications to advance university initiatives.

The role emphasizes strong organization, collaboration, and the ability to manage multiple priorities, while ensuring effective coordination across university partners in a hybrid work setting.