Executive Administrative Specialist for Student Services

Monroe County Community College; Monroe Charter Township (MI); On-site; USD 40,000 - 54,000; Full time

Job summary

Monroe County Community College is seeking an Administrative Assistant to the Dean of Student Services to provide comprehensive administrative support across the Library, Financial Aid, Registrar, Admissions, Tutoring, Disability Services, and Testing Services. The role emphasizes calendar management, document preparation, budget tracking, and coordination of department projects.

The position requires strong organizational skills, discretion, and the ability to handle multiple tasks with

Qualifications

• Associate’s degree in business administration, office management, or related field.
• Three or more years of experience as an administrative assistant.
• Knowledge of budgeting, accounting, and bookkeeping.
• Strong organizational skills and attention to detail.
• Ability to communicate effectively with staff, students, and administration.
• Proficiency with Microsoft Office and office technology.

Responsibilities

• Provide or oversee reception services, scheduling, travel, and maintain the Dean’s calendar.
• Prepare and proofs correspondence, reports, and documents.
• Organize and maintain filing systems and departmental budgets.
• Coordinate projects and assist in completing reports and questionnaires.
• Process mail and maintain library, financial aid, registrar, admissions, tutoring, disability services, and testing center staff.
• Monitor payroll and expenditures for student assistants and notetakers.
• Coordinate events and prepare invitations, agendas, brochures, and packets.
• Maintain confidential files and records and ensure effective communication with stakeholders.
• Back up at front desks as needed.

Skills

Attention to detail

Customer service

Office tech

Diplomacy

Communication

Budget reporting

Research ability

Education

Associate’s degree in business administration, office management, or related field

Tools

Microsoft Office

Virtual platforms

A/V systems

Job description

Monroe County Community College is seeking an Administrative Assistant to the Dean of Student Services to provide comprehensive administrative support across the Library, Financial Aid, Registrar, Admissions, Tutoring, Disability Services, and Testing Services. The role emphasizes calendar management, document preparation, budget tracking, and coordination of department projects.

The position requires strong organizational skills, discretion, and the ability to handle multiple tasks with