Executive Administrative Specialist for Directors

Illinois State Board of Education; Springfield (IL); On-site; USD 38,000 - 56,000; Full time

Job summary

The Illinois State Board of Education is seeking a highly organized administrative professional to support the Executive Directors and staff, coordinating appointments, scheduling, travel, and document preparation.

Duties include handling confidential personnel matters, budget monitoring, records management, mail processing, and acting as liaison across departments, requiring strong written and verbal communication and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent.
• 2 years of progressively responsible administrative support or programmatic experience.
• Proficient in Microsoft Office and related apps.

Responsibilities

• Coordinates appointments and organizes schedule for executives.
• Schedules meetings, makes travel arrangements, and maintains itineraries.
• Prepares correspondence, reports, presentations, and materials for meetings and conferences.
• Maintains material filing systems (electronic).
• Acts as liaison across departments and interprets office policies.
• Timekeeping and budget monitoring, including MIDAS entries.

Skills

Administrative support

Communication skills

Interpersonal skills

Organizational skills

Problem solving

Education

High school diploma or equivalent

Some college

Tools

Microsoft Teams

Microsoft Word

PowerPoint

Excel

Adobe

Job description

The Illinois State Board of Education is seeking a highly organized administrative professional to support the Executive Directors and staff, coordinating appointments, scheduling, travel, and document preparation.

Duties include handling confidential personnel matters, budget monitoring, records management, mail processing, and acting as liaison across departments, requiring strong written and verbal communication and proficiency with Microsoft Office.