Strategic Executive Admin & School Board Secretary

Illinois Education Job Bank; Des Plaines (IL); On-site; USD 75,000 - 95,000; Full time

Job summary

The Illinois Education Job Bank seeks an Executive Administrative Assistant/School Board Secretary to support the Superintendent and Board of Education, handling agendas, briefs, minutes and postings. You will manage the Superintendent's calendar, coordinate board meetings and events, prepare correspondence, and act as liaison with administrators, parents and the community.

This on-site role in Des Plaines, IL offers a salary range of $75,000–$95,000 and opportunities to streamline district

Qualifications

• Five years of office experience.
• Broad knowledge of administrative procedures and office operations.
• Understanding of education administration, regulations, and ethics.
• Excellent written and verbal communication skills.
• Strong background in business English and mathematics.
• Proficiency with office technology and standard software.

Responsibilities

• General operation of the Superintendent's Office.
• Attends Board meetings and prepares agendas, briefs, minutes and postings.
• Assists in preparation of correspondence, reports, and filing of documents.
• Screens calls, responds to inquiries, schedules appointments and meetings.
• Maintains the Superintendent's calendar and coordinates appointments and meetings.
• Acts as office manager, coordinating office functions.
• Develops rapport with Board members, parents, community, teachers, and media.
• Processes incoming correspondence as instructed.
• Prepares and distributes agendas and minutes for staff meetings and council groups.
• Prepares yearly school calendar for DLC and ISBE submissions.
• Maintains confidential files and district records.
• Performs bookkeeping tasks for the position.
• Updates Board Policy and Administrative Procedures and maintains records.
• Liaises between the Superintendent and other departments.
• Leads the district secretarial team and coordinates professional development.
• Prepares Board meeting room with the technology team.
• Keeps a historical record of Board actions.
• Handles registration for board events and district conferences.
• Serves as the District event planner.

Skills

Office experience

Administrative procedures

Education administration

Written communication

Verbal communication

Business English

Mathematics

Tools

Office software

Job description

The Illinois Education Job Bank seeks an Executive Administrative Assistant/School Board Secretary to support the Superintendent and Board of Education, handling agendas, briefs, minutes and postings. You will manage the Superintendent's calendar, coordinate board meetings and events, prepare correspondence, and act as liaison with administrators, parents and the community.

This on-site role in Des Plaines, IL offers a salary range of $75,000–$95,000 and opportunities to streamline district