Executive Assistant to Director — Confidential Ops & Travel

State of Illinois; Springfield (IL); Hybrid; USD 78,000 - 90,000; Full time

Job summary

Illinois Department of Human Services is seeking an experienced Executive Assistant for the Director of Developmental Disabilities in Springfield. You will manage sensitive assignments and coordinate meetings, travel, and communications within the Division.

The role requires a four-year college degree and 2+ years of public/private sector experience, with a preference for candidates skilled in confidentiality and logistics management. Hybrid work schedule with headquarters reporting as needed.

Qualifications

• Requires completion of four years of college, preferably with courses in public or business administration.
• Requires two years of professional experience in public or private organization.
• Three years of experience as a professional confidential assistant preferred in a public or private organization.
• Three years of experience coordinating logistics for trainings, meetings, committees and large conferences.

Responsibilities

• Serves as Executive Assistant for the Director of Developmental Disabilities, managing sensitive assignments.
• Manages coordination of meetings, webinars, and conferences for the Office of the Director.
• Serves as liaison with program and administrative staff of the Division.
• Coordinates information flow within the Office and handles confidential mail and calls.
• Acts as Travel Liaison for Central Office and as a timekeeper for the Division.

Skills

Organizational skills

Communication skills

Confidentiality

Logistics management

Education

Four-year college degree

Job description

Illinois Department of Human Services is seeking an experienced Executive Assistant for the Director of Developmental Disabilities in Springfield. You will manage sensitive assignments and coordinate meetings, travel, and communications within the Division.

The role requires a four-year college degree and 2+ years of public/private sector experience, with a preference for candidates skilled in confidentiality and logistics management. Hybrid work schedule with headquarters reporting as needed.