Strategic Executive Assistant to the Superintendent

Illinois Education Job Bank; Alsip (IL); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Illinois Education Job Bank seeks an Executive Assistant to the Superintendent to support daily district operations. You will coordinate Board of Education meetings, manage communications, and maintain official records with discretion and accuracy.

Responsibilities include calendar management, travel arrangements, enrollment reporting, and maintaining district websites. Strong communication, ethics, and organizational skills are essential for success in this role.

Qualifications

• High school diploma or equivalent required.
• Excellent oral and written communication skills.
• Strong interpersonal skills.
• Proficient in word processing and database programs with speed and accuracy.
• Knowledge of administrative office procedures.

Responsibilities

• Assist and support the Superintendent in day-to-day operations.
• Demonstrate discretion, sound judgment, and ethical behavior with confidential information.
• Coordinate Board of Education agenda prep and minutes; maintain official records.
• Disseminate Board meeting materials to appropriate staff.
• Process the Superintendent’s correspondence, inquiries, and reports.
• Maintain accurate filing system for district documents.
• Oversee purchasing of office supplies.
• Submit official enrollment reporting to the state.
• Update website with Board meetings and agendas.
• Ensure ISBE retention procedures compliance.
• Maintain Superintendent Calendar and travel arrangements.
• Prepare District 126 calendars (ISBE, Parent Calendars).
• Coordinate facility usage and scholarship programs.
• Administer and oversee the Food Service program.
• Complete General State Aid report to ISBE.

Skills

Oral and written communication

Interpersonal skills

Administrative support

Discretion and ethics

Attention to detail

Education

High School Diploma or Equivalent

Tools

Word processing

Database programs

Spreadsheet basics

Job description

Illinois Education Job Bank seeks an Executive Assistant to the Superintendent to support daily district operations. You will coordinate Board of Education meetings, manage communications, and maintain official records with discretion and accuracy.

Responsibilities include calendar management, travel arrangements, enrollment reporting, and maintaining district websites. Strong communication, ethics, and organizational skills are essential for success in this role.