Executive Administrative Specialist (Bilingual EN/JP)

Mitsubishi UFJ Trust and Banking Corporation, New York Branch; New York (NY); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Educational assistance

Parental leave

Paid time off

Job summary

Mitsubishi UFJ Trust and Banking Corporation, New York Branch is seeking an experienced executive support professional to provide high-level administrative and operational support to executives and assigned departments in New York.

You will manage calendars and meetings, coordinate travel and expenses, handle internal and external communications, and assist events, vendor coordination, and documentation to ensure smooth business operations.

Qualifications

• 4-5 years of experience in administrative support.
• Proficiency in Microsoft Office.
• Proactive with time management, ability to multi-task and meet deadlines.
• Excellent written and verbal communication skills.
• Quick learner and adaptable to manage work independently.

Responsibilities

• Provide high-level administrative and operational support to executives and assigned departments.
• Manage calendars, meetings, travel arrangements, and expense-related administration.
• Coordinate internal and external communications for executives.
• Support visits, events, gifts, and hospitality activities for executives.
• Manage company membership and executive budgets.
• Maintain workflow coordination, procedures, documentation and archiving documents for assigned departments.
• Coordinate vendor-related administration and invoice processing.
• Support efficient business operations through administrative coordination.
• Note: responsibilities may change and additional tasks may be added as needed by Management.

Skills

Time management

Multi-tasking

Written and verbal communication

Independent work

Microsoft Office

Tools

Microsoft Office Suite

Job description

Mitsubishi UFJ Trust and Banking Corporation, New York Branch is seeking an experienced executive support professional to provide high-level administrative and operational support to executives and assigned departments in New York.

You will manage calendars and meetings, coordinate travel and expenses, handle internal and external communications, and assist events, vendor coordination, and documentation to ensure smooth business operations.