Foundation Admin & Events Coordinator

Indian River State College; Vero Beach (FL); On-site; USD 23,000 - 34,000; Full time

Job summary

Indian River State College is seeking a detail-oriented administrator to support the Foundation’s daily operations, donor engagement initiatives, and special events on the Treasure Coast, Florida. You will work under direct supervision, managing reports, communications, and collaboration with internal and external stakeholders to strengthen college-community partnerships.

The role emphasizes accuracy, discretion with sensitive information, and the ability to handle multiple tasks in a fast-paced

Qualifications

• Associate’s degree from an accredited institution or a minimum of two (2) years of relevant clerical/administrative experience in an educational setting.
• Strong attention to detail and professional handwritten communications.
• Excellent organizational and time-management skills with ability to prioritize multiple tasks.
• Experience with budgeting, purchasing, and financial reconciliation preferred.
• Proficiency in Microsoft Office and ability to learn new software systems.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative support to senior leadership and programs, including scheduling, reports, records, and communications.
• Support communications and outreach, including email distributions and social media using Constant Contact and Raiser's Edge.
• Perform office management tasks: data entry, filing, calendar management, mail, phones, supplies, and filing.
• Draft and edit correspondence, reports, and presentations; ensure accuracy and timely distribution.
• Serve as primary contact for program inquiries and direct to appropriate resources.
• Collaborate with staff, faculty, and external stakeholders to support program goals.
• Coordinate logistics for meetings, events, and committee activities; track attendance.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Independent work

Discretion with confidential info

Interpersonal skills

Budgeting experience

Education

Associate’s degree or equivalent experience

Tools

Raiser’s Edge

Constant Contact

Microsoft Office

Job description

Indian River State College is seeking a detail-oriented administrator to support the Foundation’s daily operations, donor engagement initiatives, and special events on the Treasure Coast, Florida. You will work under direct supervision, managing reports, communications, and collaboration with internal and external stakeholders to strengthen college-community partnerships.

The role emphasizes accuracy, discretion with sensitive information, and the ability to handle multiple tasks in a fast-paced