Executive Office Administrative Specialist

Indian River State College; Port Saint Lucie (FL); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Health Insurance

Retirement benefits (FRS)

Paid vacation and sick leave

Employee discounts

Job summary

Indian River State College is seeking an experienced Administrative Assistant to support the Executive Manager to the President. This role ensures smooth operation of the President's Office, handling sensitive information with discretion and maintaining professional communication with internal and external stakeholders.

The ideal candidate will be proactive, highly organized, and able to prioritize multiple tasks in a fast-paced environment, with a strong emphasis on professionalism and

Qualifications

• Associate's degree or equivalent required/preferred.
• Minimum of five years in an administrative role, with preference for higher education or executive office settings.
• Proficient with Adobe and MS Office (Word, Excel, Access, PowerPoint) and able to learn new software.
• Strong organizational, filing, data analysis, scheduling, and time-management skills.
• High discretion and confidentiality when handling sensitive information.

Responsibilities

• Manage the President's calendar and meeting logistics.
• Screen and route inquiries; handle correspondence and communications across departments.
• Draft, format, and proof documents; maintain confidential files.
• Coordinate events and meetings for the President's Office.
• Lead special projects; back up Executive Manager during absences or peak periods.
• Serve as primary reception for visitors to the President's Office.

Skills

Organizational skills

Multitasking

Communication

Discretion/maintaining confidentiality

Problem-solving

Education

Associate's degree or equivalent

Experience in higher education or executive office

Tools

Adobe

MS Office

Job description

Indian River State College is seeking an experienced Administrative Assistant to support the Executive Manager to the President. This role ensures smooth operation of the President's Office, handling sensitive information with discretion and maintaining professional communication with internal and external stakeholders.

The ideal candidate will be proactive, highly organized, and able to prioritize multiple tasks in a fast-paced environment, with a strong emphasis on professionalism and