Executive Administrative Specialist

Advanced Technology Services; Peoria (IL); On-site; USD 67,000 - 86,000; Full time

Benefits offered by this job

Medical, Dental and Vision plans

PTO

401k with employer matching

Tuition reimbursement

Job summary

Advanced Technology Services (ATS) in Peoria, IL is seeking an experienced office administrator to support executive communications and daily operations. You will draft correspondence, manage calendar and travel, handle inquiries, and coordinate with departments and external partners.

The role requires an associate degree with 3+ years of related experience, strong MS Office skills, and the ability to multitask under pressure while maintaining professional, confidential conduct.

Qualifications

• Two-year associate’s degree or equivalent with related experience.
• Strong knowledge of office administrative procedures and equipment.
• Ability to manage multiple projects and deadlines while maintaining accuracy.
• Excellent writing, grammar, and editing skills with professional presentation abilities.
• Customer oriented, with polished interpersonal skills.
• Self-motivated, problem solver with a positive attitude.

Responsibilities

• Works independently and with a team on ongoing projects and presentations.
• Drafts responses by phone or email; composes letters, memos, and materials; proofreads copy.
• Answers and screens calls; organizes information and prioritizes inquiries.
• Acts as liaison with departments and outside companies; handles confidential information.
• Responds to information requests and follows up with stakeholders.
• Schedules meetings, travel, and conferences; maintains filing systems.
• Receives and processes purchase orders; assists with Concur and company cards.
• Assists with front desk coverage and supports office operations.
• Continuously improves processes; completes required training; upholds Core Values; safety procedures.

Skills

Associate degree

Office procedures

Multitasking

MS Office expertise

Customer oriented

Self motivated

Education

Associate degree or equivalent

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Job description

Advanced Technology Services (ATS) in Peoria, IL is seeking an experienced office administrator to support executive communications and daily operations. You will draft correspondence, manage calendar and travel, handle inquiries, and coordinate with departments and external partners.

The role requires an associate degree with 3+ years of related experience, strong MS Office skills, and the ability to multitask under pressure while maintaining professional, confidential conduct.