Executive Administrative Specialist

CommonSpirit Health; Long Beach (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

Dignity Health - St. Mary Medical Center in Long Beach, CA is seeking an Administrative Professional to provide comprehensive support to leadership and keep the office running efficiently.

You will manage calendars, coordinate meetings and travel, and maintain accurate records to enable high-quality service. The role requires strong organizational skills, proactive problem-solving, and meticulous attention to detail in handling sensitive information and cross‑functional communications within a

Qualifications

• Associates degree or equivalent administrative experience combined with 3+ years in admin support and project work.
• Ability to manage calendars, meetings, and travel with attention to detail.
• Strong written and verbal communication and document proofreading skills.

Responsibilities

• Provide comprehensive administrative support to leadership and ensure efficient office operations.
• Schedule meetings, arrange travel, prepare materials, and maintain filing systems.
• Draft minutes, compile reports, and assist with special projects as requested.
• Screen calls and messages, handle communications, and route to appropriate staff.
• Maintain employee records and support HR-related administrative tasks.

Skills

Administrative support

Project management

Communication

Organizational skills

Education

Associate degree in Admin/Business or related

Two years of related experience credited per education year

Tools

Lawson PC10

CPT Codes

Job description

Dignity Health - St. Mary Medical Center in Long Beach, CA is seeking an Administrative Professional to provide comprehensive support to leadership and keep the office running efficiently.

You will manage calendars, coordinate meetings and travel, and maintain accurate records to enable high-quality service. The role requires strong organizational skills, proactive problem-solving, and meticulous attention to detail in handling sensitive information and cross‑functional communications within a