Executive Assistant

CommonSpirit Health; San Bernardino (CA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

CommonSpirit Health seeks an Executive Assistant to be a strategic partner, providing high-level administrative leadership and support to empower executive effectiveness.

You will oversee daily operations for executives, manage schedules, coordinate communications, and prepare sensitive documents, utilizing strong organizational skills and discretion. Advanced tech proficiency is required to ensure efficient office workflows.

Qualifications

• Bachelor's degree in Admin/related field or equivalent experience.
• Minimum of four years in executive support and project management.

Responsibilities

• Oversees daily administrative operations for executives and acts as primary contact.
• Schedules and coordinates meetings, sends notices, reminders, changes and confirmations; arranges venues and equipment.
• Prepares minutes for meetings and distributes them as directed.
• Creates and maintains reports and handles special projects for the VP; proofs and edits highly technical documents.
• Maintains filing systems with accurate, accessible records.

Skills

Executive support

Project management

Discretion

Communication

Tech proficiency

Calendar management

Education

Bachelor's degree in Admin/related field

Job description

Job Summary and Responsibilities

As our Executive Assistant, you will be an indispensable strategic partner, providing high-level administrative leadership and support to empower executive effectiveness.

Every day, you will expertly oversee daily administrative operations for executives, acting as a primary point of contact and independently managing routine matters. You'll represent executives, manage schedules, coordinate communications, and prepare sensitive documents, utilizing comprehensive organizational knowledge for confident decision-making.

To be successful in this role, you will possess exceptional organizational skills, discreet judgment, superior communication, and advanced tech proficiency.

• Provides and updates information on behalf of the Vice President to requesting departments/agencies/companies as appropriate.
• Schedules/arranges meetings and appointments for the Vice President to include sending notices, reminders , changes, cancellations and/or confirming scheduled appointments. Ensures accommodations are adequate; schedules and confirms food service, conference rooms, and equipment when need.
• Reminds the Vice President daily of calendar appointments for that day to include location, time, and meeting subject matter, in addition to ensuring the they have all materials needed for said meetings.
• Takes, prepares and distributes minutes for various meetings as directed/requested by the Vice President.
• Creates and maintains various reports, and works on special projects as requested by the Vice President. Proofreads, edits and prioritize documents to include highly technical and/or procedure drafts in order to ensure accuracy, neatness, precise use of grammar, punctuation and data.
• Creates and maintains filing systems to include copies of all pertinent information to maintain accurate, precise and easily accessible records and other tasks

Job Requirements

Required

• Bachelors in Administrative Assistant, Medical Administrative Assistant, Business, Office Administration, Health Science or related field OR a combination of education and/or equivalent administrative support experience may be considered (two years of related experience will be credited for each one year of education)
• Minimum of four (4) years experience in executive support and project management

Preferred

• Experience in an acute care hospital or healthcare facility
• Certified Professional Secretary

Where You'll Work

Founded in 1910, Dignity Health - Community Hospital of San Bernardino is a 343-bed, acute care, nonprofit hospital. Serving over 75,000 patients annually, the hospital offers a full complement of services including a Level II NICU, maternity care and pediatrics, and behavioral health and long-term subacute care for adults and children.

Additionally, Community Hospital of San Bernardino has been recognized with the gold seal of approval by the Joint Commission, as an LGBTQ+ Healthcare Equality Leader by the Human Rights Campaign Foundation, and rated five stars for Children’s Subacute Center by the Centers for Medicare and Medicaid Services. In 2025, we were voted Best Hospital by Inland Empire Magazine.

Community Hospital of San Bernardino shares a legacy of humankindness with Dignity Health and CommonSpirit Health, one of the nation’s largest health care systems, dedicated to providing compassionate, high-quality, and affordable patient-centered care.

One Community. One Mission. One California