Surgery Department Administrative Support Specialist

Dignity Health; Oxnard (CA); On-site; USD 41,000 - 51,000; Full time

Job summary

Dignity Health – St. John’s Regional Medical Center in Oxnard, CA is seeking an Administrative Professional who will support hospital leadership and help keep operations efficient and patient-focused.

You will greet callers, route inquiries, announce messages, coordinate patient needs with hospital staff, maintain files and supplies, and ensure the pneumatic tube system and records are up to date. Familiarity with Ulticare and OROSOS is a plus.

Qualifications

• Two (2) years experience in secretarial or clerical position.
• One (1) year general office, admitting or emergency room registration experience. Use of computers.

Responsibilities

• Greet and effectively communicate with persons entering or telephoning the department. Determine the purpose of the caller, direct the person to the appropriate individual or office.
• Announce messages over the intercom and answer messages transmitted over the intercom. Distribute mail and phone messages.
• Coordinates patient/customer needs with appropriate hospital personnel for seamless flow of assistance and communication.
• Maintains office area in a neat and clean manner. Maintains supplies, restocks supplies, and keeps pneumatic tube system clear and operational.
• Updates and maintains departmental records and reports, organizes departmental files, prints and distributes reports.
• Demonstrates and maintains working knowledge of Ulticare and OROSOS.

Skills

Communication

Organization

Problem-solving

Proactive

Tools

Ulticare

OROSOS

Job description

Dignity Health – St. John’s Regional Medical Center in Oxnard, CA is seeking an Administrative Professional who will support hospital leadership and help keep operations efficient and patient-focused.

You will greet callers, route inquiries, announce messages, coordinate patient needs with hospital staff, maintain files and supplies, and ensure the pneumatic tube system and records are up to date. Familiarity with Ulticare and OROSOS is a plus.