Executive Administrative Specialist

RiseMe; Illinois; On-site; USD 43,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Accident and life insurance

Retirement savings plans

Job summary

BMO Financial Group in Illinois is seeking an experienced administrative professional to support several managers and their teams. The role emphasizes calendar management, expense tracking, travel arrangements, and document control to ensure efficient operations.

You will coordinate budgets, prepare reports, liaise with internal and external stakeholders, and contribute to process improvements while mentoring junior assistants.

Qualifications

• Typically between 3-5 years of experience in an administrative/professional support function.
• Specialized knowledge in administrative processes and HR/finance support.
• Strong verbal and written communication, organization, collaboration and analysis.

Responsibilities

• Supports the execution of strategic initiatives; tracks metrics and milestones.
• Builds effective relationships with internal/external stakeholders.
• Analyzes data and information to provide insights and recommendations.
• Leads planning, coordinating and implementing department events.
• Provides specialized support to an executive and senior managers.
• Coordinates and monitors budgets and reporting on results vs. budget.
• Mentors junior administrative staff to build capability.
• Manages calendars, books rooms, and coordinates travel as needed.
• Develops and maintains filing systems for reports and documents.
• Supports communications, including writing and distributing materials.

Skills

Verbal & written communication

Organization

Collaboration & teamwork

Analytical thinking

Problem solving

Education

Post-secondary degree in related field

Job description

BMO Financial Group in Illinois is seeking an experienced administrative professional to support several managers and their teams. The role emphasizes calendar management, expense tracking, travel arrangements, and document control to ensure efficient operations.

You will coordinate budgets, prepare reports, liaise with internal and external stakeholders, and contribute to process improvements while mentoring junior assistants.