Executive Administrative Specialist

Del Monte Fresh Produce Company Na Inc; Coral Gables (FL); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

401(k) with company match

Employer‑paid life & disability insur.

Flexible Spending Accounts (FSA)

Paid Time Off (PTO)

7 Company Paid Holidays

24/7 Telemedicine & EAP

Optional voluntary benefits

Eligibility on the first of the month

Job summary

Fresh Del Monte Produce Inc. is seeking a CORP CFO Full Time Administrative Assistant in Coral Gables, FL to support upper management with daily office functions and calendar coordination.

Responsibilities include greeting guests, travel arrangements, invoice processing, rent reconciliations, and ad-hoc projects, all while maintaining confidentiality in a fast-paced environment. Strong Microsoft Office and AI tool skills are required, along with excellent communication and organization.

Qualifications

• 2-year college degree or equivalent work experience in a related field.
• Expert knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint) and AI tools.
• Ability to work in a fast-paced, confidential environment.
• Strong communication, writing and listening skills.
• Excellent organizational, time management and multitasking abilities.
• Customer service oriented with a personable and positive attitude.
• Problem-solving and critical thinking abilities.

Responsibilities

• Make appointments and manage upper management calendars.
• Greet and assist guests visiting the office.
• Receive and distribute mail.
• Assist with travel arrangements and expenses.
• Review, code and submit invoices or payment requests.
• Reconcile monthly AMEX bills and rent payments.
• Research and reconcile invoice payments as required.
• Ad-hoc projects.
• Support in absence of the Sr. Analyst, Executive Assistant.

Skills

Communication

Organization

Time management

Multitasking

Attention to detail

Customer service

Problem solving

Education

Associate degree

Tools

Microsoft Office

AI tools

Oracle (financials)

Job description

Fresh Del Monte Produce Inc. is seeking a CORP CFO Full Time Administrative Assistant in Coral Gables, FL to support upper management with daily office functions and calendar coordination.

Responsibilities include greeting guests, travel arrangements, invoice processing, rent reconciliations, and ad-hoc projects, all while maintaining confidentiality in a fast-paced environment. Strong Microsoft Office and AI tool skills are required, along with excellent communication and organization.