Administrative Assistant Specialist

Del Monte Foods; Coral Gables (FL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Life & Disability Insurance

FSA

Paid Time Off

Holidays

Telemedicine

Voluntary benefits

Job summary

Fresh Del Monte Produce Inc. is seeking an experienced Administrative Assistant to support upper management with daily administrative tasks in a fast-paced environment.

The role includes calendar management, travel arrangements, expense processing, invoicing, and coordinating office operations. Strong MS Office skills and discreet, proactive communication are essential.

Qualifications

• 2-year college degree or equivalent work experience in a related field.
• Expert knowledge of Microsoft Office programs (Word, Excel, Outlook, Power Point, etc.) and AI tools.
• Must be able to work in a fast-paced, detail-oriented and confidential environment.
• Strong communication abilities, including speaking, writing and active listening.
• Effective organizational and time management skills, prioritization, multitasking and planning with keen attention to detail.
• Great customer service skills, including a personable and positive attitude.
• Problem-solving and critical thinking abilities.

Responsibilities

• Make appointments, maintain and update daily calendars.
• Greet and assist guests visiting.
• Receive and distribute mail.
• Assist with travel arrangements and expenses.
• Review, code and submit invoices or enter payment requests.
• Reconcile the monthly AMEX bills and process payments.
• Review and confirm the monthly rent payments.
• Research and reconcile invoice payments as required.
• Ad-hoc projects.
• Support all areas as needed in the absence of the Sr. Analyst, Executive Assistant.

Skills

Microsoft Office

AI tools

Communication

Organizational skills

Customer service

Problem solving

Education

2-year college degree or equivalent

Tools

Oracle Financials

Job description

Benefits We Offer Include:

• Medical, Dental & Vision Insurance
• 401(k) with company match
• Employerpaid life & disability insurance
• Flexible Spending Accounts (FSA)
• Paid Time Off (PTO)
• 7 Company Paid Holidays
• 24/7 Telemedicine & Employee Assistance Program
• Optional voluntary benefits (legal, accident, identity protection)
• Eligibility on the first of the month following your hire date

Purpose of Position:

This position will be responsible for support and to perform daily administrative functions for upper management.

Accountabilities:

• Make appointments, maintain and update daily or as required, their calendars.
• Greet and assist guests visiting.
• Receive and distribute mail.
• Assist with travel arrangements and expenses.
• Review, code and submit invoices or enter payment requests in FreshLink as needed.
• Reconcile the monthly AMEX bills, obtain back-up, approvals, code and submit for processing.
• Review and confirm the monthly recurring rent register to ensure all rent payments are correct.
• Research and reconcile invoice payments as required.
• Ad-hoc projects.
• Support all areas as needed in the absence of the Sr. Analyst, Executive Assistant.

Minimum Skills Required:

• 2-year college degree, from an accredited institution, and/or equivalent work experience in a related field.
• Expert knowledge of Microsoft Office programs (i.e. Word, Excel, Outlook, Power Point, etc.) and AI tools.
• Must be able to work in a fast-paced, detail-oriented and confidential environment.
• Strong communication abilities, including speaking, writing and active listening.
• Effective organizational and time management skills, prioritization, multitasking and planning with keen attention to detail.
• Great customer service skills, including a personable and positive attitude.
• Problem-solving and critical thinking abilities.

Preferred but not Essential:

• Oracle application financials and related modules.

***Please note: This position does not qualify for relocation expenses. ***

Fresh Del Monte Produce Inc. is a global leader in the production, distribution, and marketing of fresh and fresh-cut fruits and vegetables. Our diverse product portfolio also includes prepared fruits and vegetables, juices, beverages, snacks, and desserts-available in over 80 countries worldwide. With operations spanning more than 35 countries, we've proudly been nourishing families for over 135 years.

We are committed to maintaining a drug-free workplace and are proud to be an Equal Opportunity Employer. Fresh Del Monte and its affiliates do not discriminate based on race, color, religion, national origin, age, disability, gender, veteran status, or any other characteristic protected by applicable law. We also participate in E-Verify* where applicable, to ensure employment authorization eligibility. Driven by our core values-Excellence, Care, Passion, Trust, and Creativity-we invite you to explore our career opportunities and join our FRESH team.