Administrative Assistant Specialist

Fresh Del Monte, Inc.; Coral Gables (FL); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

401(k) with company match

Employer‑paid life & disability insura

Flexible Spending Accounts (FSA)

Paid Time Off (PTO)

7 Company Paid Holidays

24/7 Telemedicine & Employee Assurance

Optional voluntary benefits (legal, **

Eligibility on the first of the month

Job summary

Fresh Del Monte, Inc. is seeking a Corporate CFO Administrative Assistant to provide daily support to the CFO and executive team at the Coral Gables HQ in Florida. The role focuses on calendar maintenance, guest reception, mail distribution, and travel coordination.

The position also handles invoice processing, AMEX reconciliation, rent payment reviews, and other finance-adjacent administrative tasks to ensure smooth operations for upper management.

Qualifications

• Supports upper management with daily administrative tasks.
• Assists CFO and executive team with calendar and meeting coordination.
• Manages travel arrangements and expense reporting.
• Processes invoices and codes charges for payment.
• Reconciles AMEX statements and rent payments as needed.

Responsibilities

• Make appointments, maintain and update daily or as required, their calendars.
• Greet and assist guests visiting.
• Receive and distribute mail.
• Assist with travel arrangements and expenses.
• Review, code and submit invoices or enter payment requests in FreshLink as needed.
• Reconcile the monthly AMEX bills, obtain back-up, approvals, code and submit for processing.
• Review and confirm the monthly recurring rent register to ensure all rent payments are correct.
• Research and reconcile invoice payments as required.

Skills

Calendar management

Guest reception

Travel arrangements

Expense management

Invoice processing

Tools

FreshLink

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

CORP CFO Full Time Coral Gables-HQ, Coral Gables, FL, US

Benefits We Offer Include:

• 401(k) with company match
• Employer‑paid life & disability insurance
• Flexible Spending Accounts (FSA)
• Paid Time Off (PTO)
• 7 Company Paid Holidays
• 24/7 Telemedicine & Employee Assistance Program
• Optional voluntary benefits (legal, accident, identity protection)
• Eligibility on the first of the month following your hire date

Purpose of Position:

This position will be responsible for support and to perform daily administrative functions for upper management.

Accountabilities:

• Make appointments, maintain and update daily or as required, their calendars.
• Greet and assist guests visiting.
• Receive and distribute mail.
• Assist with travel arrangements and expenses.
• Review, code and submit invoices or enter payment requests in FreshLink as needed.
• Reconcile the monthly AMEX bills, obtain back-up, approvals, code and submit for processing.
• Review and confirm the monthly recurring rent register to ensure all rent payments are correct.
• Research and reconcile invoice payments as required.