Administrative Assistant Specialist

Del Monte Fresh Produce Company Na Inc; Coral Gables (FL); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

401(k) with company match

Employer‑paid life & disability insur.

Flexible Spending Accounts (FSA)

Paid Time Off (PTO)

7 Company Paid Holidays

24/7 Telemedicine & EAP

Optional voluntary benefits

Eligibility on the first of the month

Job summary

Fresh Del Monte Produce Inc. is seeking a CORP CFO Full Time Administrative Assistant in Coral Gables, FL to support upper management with daily office functions and calendar coordination.

Responsibilities include greeting guests, travel arrangements, invoice processing, rent reconciliations, and ad-hoc projects, all while maintaining confidentiality in a fast-paced environment. Strong Microsoft Office and AI tool skills are required, along with excellent communication and organization.

Qualifications

• 2-year college degree or equivalent work experience in a related field.
• Expert knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint) and AI tools.
• Ability to work in a fast-paced, confidential environment.
• Strong communication, writing and listening skills.
• Excellent organizational, time management and multitasking abilities.
• Customer service oriented with a personable and positive attitude.
• Problem-solving and critical thinking abilities.

Responsibilities

• Make appointments and manage upper management calendars.
• Greet and assist guests visiting the office.
• Receive and distribute mail.
• Assist with travel arrangements and expenses.
• Review, code and submit invoices or payment requests.
• Reconcile monthly AMEX bills and rent payments.
• Research and reconcile invoice payments as required.
• Ad-hoc projects.
• Support in absence of the Sr. Analyst, Executive Assistant.

Skills

Communication

Organization

Time management

Multitasking

Attention to detail

Customer service

Problem solving

Education

Associate degree

Tools

Microsoft Office

AI tools

Oracle (financials)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

CORP CFO Full Time Coral Gables-HQ, Coral Gables, FL, US

Benefits We Offer Include:

• 401(k) with company match
• Employer‑paid life & disability insurance
• Flexible Spending Accounts (FSA)
• Paid Time Off (PTO)
• 7 Company Paid Holidays
• 24/7 Telemedicine & Employee Assistance Program
• Optional voluntary benefits (legal, accident, identity protection)
• Eligibility on the first of the month following your hire date

Purpose of Position:

This position will be responsible for support and to perform daily administrative functions for upper management.

Accountabilities:

• Make appointments, maintain and update daily or as required, their calendars.
• Greet and assist guests visiting.
• Receive and distribute mail.
• Assist with travel arrangements and expenses.
• Review, code and submit invoices or enter payment requests in FreshLink as needed.
• Reconcile the monthly AMEX bills, obtain back-up, approvals, code and submit for processing.
• Review and confirm the monthly recurring rent register to ensure all rent payments are correct.
• Research and reconcile invoice payments as required.
• Ad-hoc projects.
• Support all areas as needed in the absence of the Sr. Analyst, Executive Assistant.
• 2-year college degree, from an accredited institution, and/or equivalent work experience in a related field.
• Expert knowledge of Microsoft Office programs (i.e. Word, Excel, Outlook, Power Point, etc.) and AI tools.
• Must be able to work in a fast-paced, detail-oriented and confidential environment.
• Strong communication abilities, including speaking, writing and active listening.
• Effective organizational and time management skills, prioritization, multitasking and planning with keen attention to detail.
• Great customer service skills, including a personable and positive attitude.
• Problem-solving and critical thinking abilities.

Preferred but not Essential:

• Oracle application financials and related modules.

***Please note: This position does not qualify for relocation expenses. ***

Fresh Del Monte Produce Inc. is a global leader in the production, distribution, and marketing of fresh and fresh-cut fruits and vegetables. Our diverse product portfolio also includes prepared fruits and vegetables, juices, beverages, snacks, and desserts—available in over 80 countries worldwide. With operations spanning more than 35 countries, we’ve proudly been nourishing families for over 135 years.

We are committed to maintaining a drug-free workplace and are proud to be an Equal Opportunity Employer. Fresh Del Monte and its affiliates do not discriminate based on race, color, religion, national origin, age, disability, gender, veteran status, or any other characteristic protected by applicable law. We also participate in E-Verify* where applicable, to ensure employment authorization eligibility. Driven by our core values—Excellence, Care, Passion, Trust, and Creativity— we invite you to explore our career opportunities and join our FRESH team.