Staff Assistant

Commonwealth of Kentucky; Frankfort (KY); Hybrid; USD 67,000 - 82,000; Full time

Job summary

Commonwealth of Kentucky, Energy & Environment Cabinet, Department for Natural Resources is hiring a Staff Assistant in Frankfort, KY. You will coordinate activities of stakeholders involved in the Kentucky Reclamation Guaranty Fund and provide essential administrative support for SMIS and related processes.

The role requires a bachelor’s degree and six years of administrative or management experience; a master’s degree can substitute for one year of experience.

Qualifications

• Education: bachelor's degree required.
• Six years of administrative or management experience.
• Master's degree may substitute for one year of experience.
• Additional admin/management/research experience can substitute for education on a year-for-year basis.

Responsibilities

• Serve as the chief administrative support advisor responsible for maintaining the SMIS database.
• Serve as the KRGF IT Team Leader and liaison ensuring vital programmatic and financial information is accurate.
• Process annual and quarterly payments to the KRGF.
• Determine permits eligible for late fees and penalties; issue late notices and monitor payments.

Skills

Strong communication

Organizational skills

Time management

Research statutes

Self-motivated

Database experience

Education

Bachelor's degree

Master's degree may substitute for experience

Tools

SMIS

Job description

Advertisement Closes

9/20/2026 (11:59 PM ET)

Job ID

2604835

Title

Staff Assistant

Pay Grade: 17

Salary: $5,990.16 - $7,332.50 Monthly

Employment Type: EXECUTIVE BRANCH | FULL TIME | INELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Additional Details

Click here for more details on state employment.

Hiring Agency

Energy & Environment Cabinet | Department for Natural Resources

Location

300 Sower Boulevard
Frankfort, KY 40601 USA
The agency may authorize the selected candidate to telecommute. The agency may terminate or modify the telecommuting arrangement at any time.

Description

The mission of the Kentucky Energy and Environment Cabinet (EEC) is to improve the quality of life for allKentuckians by protecting our land, air, and water resources by utilizing our natural resources in anenvironmentally conscientious manner. We do this by helping families connect with nature and preserving theCommonwealth’s natural heritage; and by supporting innovative, resilient, and sustainable energy solutionsthat together bring economic benefit to the Commonwealth.

If you are looking for a positive work environment and a career where you can make a difference in theenvironment we live in, then EEC is the cabinet for you. For more information on what our cabinet has tooffer, check out our YouTube page https://www.youtube.com/channel/UCWSuC43XqlHchYeQ66tP7tg and our Careers page https://eec.ky.gov/Pages/careers.aspx

By joining the Office of the Reclamation Guaranty Fund as a Staff Assistant in Franklin County, you will havethe opportunity to work in a collaborative, team-oriented environment where you will coordinate the activitiesof stakeholders engaged in the implementation and admiration of the Kentucky Reclamation Guaranty Fund (KRGF).The KRGF is a revolving, interest-bearing account that provides financial assistance to the Cabinet in theevent that permit-specific reclamation bonding is insufficient to complete reclamation on a mine site.

• Serve as the chief administrative support advisor responsible for maintaining the Surface Mining InformationSystem (SMIS) database.
• Serve as the KRGF Information Technology (IT) Team Leader and liaison ensuring vital programmatic andfinancial information is accurate.
• Process annual and quarterly payments made to the KRGF.
• Determine permits that are eligible for late fees and penalties; issue late notices and monitor payments.

Desired candidates possess the following requisite skills or experience applicable to the position:

• Experience working in databases such as the SMIS
• Strong communication and organization skills
• Self-motivated with excellent time management skills
• The ability to research and interpret statutes and regulations
• Experience administering the Surface Mining Control and Reclamation Act of 1977 (SMCRA)

Minimal travel will be required. The incumbent will be required to frequently communicate in person or byother means of technology and spends a major portion of the time working from a computer.

EEC provides opportunities for development and upward movement. There is room to grow your skill set as youbuild your career. Come join our team and make an impact in the future of Kentucky. We look forward toreviewing your application.

EEC participates in E-Verify and will provide the federal government with your Form I-9 information to confirmthat you are authorized to work in the U.S. EEC will only use E-Verify once you have accepted a job offer andcompleted the Form I-9. For more information on E-Verify, or if you believe that EEC has violated its E-Verifyresponsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://dhs.gov/e-verify

Minimum Requirements

• EDUCATION: Graduate of a college or university with a bachelor's degree
• EXPERIENCE, TRAINING, OR SKILLS: Six years of administrative or management experience.
• Substitute EDUCATION for EXPERIENCE: A master's degree will substitute for one year of the required experience.
• Substitute EXPERIENCE for EDUCATION: Additional administrative, management, or research experience will substitute for the required education on a year for year basis.
• SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting. Minimal travel may be required.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

Contact

If you have questions about this advertisement, please contact Morgan Freeman at [e-mail] or 502-782-3559.

An Equal Opportunity Employer M/F/D