Administrative Specialist Senior

Commonwealth of Kentucky; Fort Mitchell (KY); On-site; USD 37,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Retirement savings

Professional development opportunities

Paid leave and holidays

Telecommuting after probation

Job summary

Commonwealth of Kentucky is seeking an Administrative Specialist Senior in the Transportation Cabinet's District 6 Administration Office. You will support the Executive Director and district operations, handling complex HR, insurance, and documentation tasks while coordinating with Central Office.

The role requires a bachelor’s degree and at least three years of admin or business experience, with strong organizational and communication skills. Moderate travel and a probation period apply.

Qualifications

• Bachelor's degree required.
• Three years of professional, administrative, or business experience.
• Additional education substitutes for experience year-for-year.
• Experience with MS Outlook, Word, Excel; MyPurpose preferred.

Responsibilities

• Provides professional support to the executive director, branches, and sections, acts as district liaison with HR.
• Prepares, reviews, and processes district personnel evaluations and documents.
• Assists the Executive Director with daily activities and office documents.
• Provides complex technical support related to evaluations, insurance, Technology HEAT, and HR to management and staff.
• Reviews midterm and year-end evaluations for accuracy and completion.
• Prepares new hire paperwork and conducts employee orientation.
• Serves as district insurance coordinator and aids enrollment questions.
• Backs up switchboard operations as needed.
• Maintains personnel correspondence files.
• Performs other duties as assigned.

Skills

Deadline-driven

Administrative duties

MS Outlook/Word/Excel

Customer service

Interacting with people daily

Education

Bachelor's degree

Tools

MyPurpose

Job description

Advertisement Closes

9/20/2026 (11:59 PM ET)

Job ID

2604445

Position

Administrative Specialist Senior

Pay Grade

13

Salary

$3,273.74 - $4,910.60 Monthly

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Details

Click here for more details on state employment.

Hiring Agency

Transportation Cabinet | Department of Highways

Location

421 Buttermilk Pike
Ft Mitchell, KY 41017 USA

Description

The Kentucky Transportation Cabinet is committed to meeting or exceeding the needs and expectations of our customers. Our focus is on people: our customers, our employees, and our partners. We will continually improve both the delivery of our products and services and the processes that support that delivery to provide a safe, efficient, environmentally sound, and fiscally responsible transportation system that delivers economic opportunity and enhances the quality of life in Kentucky.

By joining the District 6 Administration Office as an Administrative Specialist Senior in Kenton County, you'll have the opportunity to provide professional support for the Executive Director office in developing, implementing, maintaining various complex programs, projects, and activities.

Summary of Responsibilities

• Provides professional support to executive director, branches, and sections, serves as district liaison with Office of Human Resources.
• Provides administrative support for the district preparing, reviewing and processing district personnel evaluations and docs.
• Provides administrative support for the Executive Director by assisting in daily activities, preparing, reviewing and maintaining office documents.
• Provides complex and, or, technical support relative to evaluations, insurance information, Technology HEAT system support and human resources to agency management and employees.
• Reviews and processes all midterm and year end evaluations.
• Reviews for accuracy and completion before submitting to Central Office.
• Prepares all new hire paperwork and performs employee orientation.
• Serves as district insurance coordinator answering questions and assisting employees with enrollment.
• Serves as back up to the switchboard operator when needed.
• Maintains personnel correspondence files.
• Performs other duties as assigned.

Ideal candidate will have experience in

• Experience working on strict deadlines.
• Experience in administrative duties, working in Microsoft programs such as Outlook, Word, Excel and experience in MyPurpose.
• Organizational, communication, and customer service skills.
• Interacting with people daily.

Benefits and Perks

• Comprehensive health with optional dental and vision insurance Retirement savings
• Professional development opportunities and ongoing trainings
• A collaborative and innovative work environment
• Employee wellness programs
• Paid leave, (sick, vacation, etc) and paid holidays
• First day health insurance coverage
• Telecommuting work schedules (after completing probation period)

Additional position information: Office setting environment. Sitting at a desk. Travel may be required for training.

If you are looking for a rewarding career with a culture of employee involvement, where teamwork is the norm and measurement of performance is essential, the Kentucky Transportation Cabinet is for you!

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Karen Kinman at [e-mail] or 859-341-2700.

An Equal Opportunity Employer M/F/D