Executive Administrative Assistant, Parks & Recreation

City of Phoenix; Phoenix (AZ); On-site; USD 34,000 - 56,000; Full time

Benefits offered by this job

Traditional pension

Medical, dental, vision insurance

Tuition reimbursement

Job summary

The City of Phoenix is seeking an Administrative Assistant I to provide essential support to the Director's Office and Parks Executive Team. You will manage executive calendars, prepare meeting materials, draft agendas, and capture detailed notes during leadership meetings.

The role requires strong organizational and communication skills, discretion with sensitive information, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• One year of paraprofessional experience in governmental research and finance administration or paraprofessional experience aiding an administrative officer in technical and administrative problems and affairs.
• Bachelor's degree in public or business administration or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.

Responsibilities

• Manage calendars for the Parks Executive Team.
• Prepare meeting binders and materials, including Council Meeting documents.
• Draft and distribute agendas and take detailed notes during leadership meetings.
• Provide administrative support to the Parks Director's Office.
• Serve as liaison for Years of Service notifications.
• Maintain key contact lists for community leaders.
• Distribute monthly reports to executive leadership and track Director's Office mail logs.
• Assist with setup and logistics for monthly Parks Board meetings and department-wide meetings.
• Coordinate data entry for departmental systems.
• Support the implementation of new administrative systems, procedures, and methods.
• Contribute to special projects that advance departmental goals.
• Maintain confidentiality and use discretion when handling sensitive information.

Skills

Calendar management

Meeting preparation

Note taking

Executive support

Discretion

Customer service

Research & report writing

Virtual meetings

Stakeholder collaboration

Education

Bachelor's degree in public or business administration

Tools

Microsoft Word

Excel

PowerPoint

Office suite

Job description

The City of Phoenix is seeking an Administrative Assistant I to provide essential support to the Director's Office and Parks Executive Team. You will manage executive calendars, prepare meeting materials, draft agendas, and capture detailed notes during leadership meetings.

The role requires strong organizational and communication skills, discretion with sensitive information, and the ability to handle multiple priorities in a fast-paced environment.