Executive Administrative & Projects Coordinator

Johns Hopkins University & Medicine - Development and Alumni Relations; Baltimore (MD); On-site; USD 43,000 - 74,000; Full time

Job summary

Johns Hopkins University & Medicine – Development and Alumni Relations in Baltimore, MD is seeking a Sr. Administrative Coordinator to provide executive-level administrative support and manage complex calendars, budgets, and high-level projects.

The role requires collaboration with department leaders, digital reporting, and event coordination in a fast-paced environment. Starting salary range is $42,510 to $73,710 with targeted around $65,000, depending on experience.

Qualifications

• Minimum Qualifications: High school diploma or graduation equivalent.
• Four years of related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula

Responsibilities

• Plan, support, and organize daily activities of the office, unit or program.
• Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders.
• Manage team and/or assigned leaders' calendars; plan and schedule meetings and coordinate associated logistics.
• Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.
• May represent department management in appropriate circumstances within the scope of the position’s responsibility and purview.
• Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials).
• Coordinate purchasing processes; process various department bills and reconcile accounts.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• May serve as the liaison or office contact with facilities or other service providers.
• Identify and resolve administrative problems and issues.
• Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).
• Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies.
• Develop and produce reports.
• Assist with preparation of presentations.
• Assist with planning special events/functions, including workshops, conferences, etc.
• Coordinate preparation, set up and logistics for department/office events/functions.
• May perform some non-routine and confidential administrative functions.
• Coordinate work assignments of students and/or temporary office support, as needed.
• Other duties as assigned.

Skills

Calendar Management

Event Coordination

Financial Administration

Interpersonal Skills

Meeting Coordination

Office Procedures

Oral and Written Communications

Organizational Skills

Project Management (Developing)

Report Writing

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Johns Hopkins University & Medicine – Development and Alumni Relations in Baltimore, MD is seeking a Sr. Administrative Coordinator to provide executive-level administrative support and manage complex calendars, budgets, and high-level projects.

The role requires collaboration with department leaders, digital reporting, and event coordination in a fast-paced environment. Starting salary range is $42,510 to $73,710 with targeted around $65,000, depending on experience.