Executive Administrative Professional for State Office

State of Ohio; Columbus (OH); On-site; USD 38,000 - 47,000; Full time

Benefits offered by this job

Medical Coverage

Dental, Vision and Basic Life Premiums

Paid time off and holidays

Education and development

Public Retirement Systems & Optional 2

Job summary

The State of Ohio is seeking an Administrative Professional 4 to support the executive team in the Adjutant General's Office. The role requires strong communications, organization, and customer service to ensure smooth operations and responsive support for leadership.

Serving within the Ohio National Guard framework, the AP 4 will handle confidential information, coordinate complex calendars, prepare executive materials, and back up the Executive Administrator as needed, while identifying

Qualifications

• Minimum qualifications include one of the listed options.
• Experience in secretarial/administrative professional field is required.
• Ability to manage executive-level administrative tasks and sensitive information.

Responsibilities

• Coordinate executive-level administrative activities and assignments.
• Prepare and review executive correspondence, reports, and briefings.
• Manage complex calendars, travel, and shifting priorities.
• Communicate professionally with state, federal, military and external stakeholders.
• Handle sensitive calls, emails, records and confidential information with discretion.
• Ensure timely follow-up on requests and action items.
• Support high-visibility meetings and provide necessary materials.

Skills

Customer Service

Operational Support

Administrative Support

Education

Associate degree in secretarial science or business office applications

12 months of related secretarial/administrative experience

Administrative Professional 2 experience with State of Ohio

Tools

Microsoft Office

Adobe

Job description

The State of Ohio is seeking an Administrative Professional 4 to support the executive team in the Adjutant General's Office. The role requires strong communications, organization, and customer service to ensure smooth operations and responsive support for leadership.

Serving within the Ohio National Guard framework, the AP 4 will handle confidential information, coordinate complex calendars, prepare executive materials, and back up the Executive Administrator as needed, while identifying