Administrative Professional 4 - 20077937

State of Ohio; Columbus (OH); On-site; USD 38,000 - 47,000; Full time

Benefits offered by this job

Medical Coverage

Dental, Vision and Basic Life Premiums

Paid time off and holidays

Education and development

Public Retirement Systems & Optional 2

Job summary

The State of Ohio is seeking an Administrative Professional 4 to support the executive team in the Adjutant General's Office. The role requires strong communications, organization, and customer service to ensure smooth operations and responsive support for leadership.

Serving within the Ohio National Guard framework, the AP 4 will handle confidential information, coordinate complex calendars, prepare executive materials, and back up the Executive Administrator as needed, while identifying

Qualifications

• Minimum qualifications include one of the listed options.
• Experience in secretarial/administrative professional field is required.
• Ability to manage executive-level administrative tasks and sensitive information.

Responsibilities

• Coordinate executive-level administrative activities and assignments.
• Prepare and review executive correspondence, reports, and briefings.
• Manage complex calendars, travel, and shifting priorities.
• Communicate professionally with state, federal, military and external stakeholders.
• Handle sensitive calls, emails, records and confidential information with discretion.
• Ensure timely follow-up on requests and action items.
• Support high-visibility meetings and provide necessary materials.

Skills

Customer Service

Operational Support

Administrative Support

Education

Associate degree in secretarial science or business office applications

12 months of related secretarial/administrative experience

Administrative Professional 2 experience with State of Ohio

Tools

Microsoft Office

Adobe

Job description

Job Description - Administrative Professional 4 - 20077937 (26000665)

Organization

Agency Contact Name and Information: [e-mail]

Unposting Date

Sep 3, 2026, 3:59:00 AM

Work Location

Beightler Armory 2825 W Dublin-Granville Road Columbus 43235-2789

Primary Location

United States of America-OHIO-Franklin County-Columbus

Compensation : $27.73 - $34.35

Schedule

Full-time

Union : Exempt from Union

Primary Job Skill

Administrative Support/Services

Technical Skills : Customer Service, Operational and Administrative Support

Professional Skills : Adaptability, Attention to Detail, Building Trust, Ethics and Values, Problem Solving

Agency Overview

Ready for a career with a purpose impacting the community, the great state of Ohio, and our nation? Join our team with the Ohio Adjutant General's Department and make a difference facing new challenges and endless opportunities by supporting the Ohio National Guard.

The Ohio Adjutant General's Department has a long history of supporting the needs of the Ohio National Guard. We serve a mission that enables National Guard members to protect and serve our communities when needed. We're honored to work alongside many National Guard members and other professionals dedicated to safeguarding the nation.

Job Description

The Ohio Adjutant General's Department is seeking a highly skilled, service-minded professional to serve as an Administrative Professional 4 (AP 4) to support the executive team within the Adjutant General's office. In this role, the AP 4 will perform executive-level administrative support to ensure efficient functioning of the office.

The preferred candidate will possess strong communications and organizational skills. Additionally, they will display high levels of professionalism and customer service.

Key Responsibilities

• Coordinate executive-level administrative activities, assignments and sucspense actions
• Prepare, review, and coordinate executive correspondence, reports, briefings, and supporting information
• Manage complex calendars, meetings, briefings, travel, and changing executive priorities
• Communicate professionally with state, federal, military and external stakeholders
• Handle sensitive phone calls, emails, records and confidential information with discretion
• Coordinate follow up on requests to ensure assignments are completed accurately and timely
• Support high-visibility meetings and ensure leadership has the information and materials needed to be prepared
• Serve as backup to The Adjutant General's Executive Administrator
• Identify opportunities to improve administrative processes and executive-office workflow.

This position is a great fit for someone how is organized, polished, customer-focused and positive, with the judgement to anticipate needs, communicate professionally and remain composed when priorities change.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

To be considered, applicants must submit a complete application through the State of Ohio careers site and clearly describe how their education and/or work experience demonstrates that they meet the minimum qualifications.

Minimum qualifications for this classification include one of the following:

• Have least 30 months exp. in secretarial/administrative professional field.
• Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND at least 12 mos. exp. in secretarial/administrative professional field.
• Have at least 12 mos. exp. as Administrative Professional 2 with the State of Ohio.
• The equivalent of Minimum Class Qualifications For Employment noted above.

Preferred qualifications

• Previous experience working with or supporting military operations and/or high-level executive or governmental staff.
• Can demonstrate an advanced skill level with Microsoft Office suite, Adobe, and/or similar programs.
• Previous experience handling sensitive and confidential information.
• Previous experience editing and proofreading complex documents for accuracy.

  Supplemental Information

  Please contact the ADJ's State Human Resources Division by calling [phone] or email [e-mail] if a reasonable accommodation due to a disability no later than 14 days before your scheduled hiring event.

  Travel is required, as needed. Must provide own transportation. Or, in order to operate a state vehicle, you must have a valid driver's license from state of residence.

  Pursuant to Homeland Security Presidential Directive - 12 (HSPD 12), the final candidate selected for this position will be required to successfully complete a National Agency Check Investigation (NACI) to secure employment.

  Salary Information

  This position is assigned as a pay range 10 of the State of Ohio's E1 pay schedule, with a starting hourly rate of $27.73 and current range up to $34.35 per hour. Starting pay is usually at the minimum of the range unless otherwise required by law or union contract, or unless the selected candidate's qualifications warrant consideration above the minimum.

  With continued employment and satisfactory performance, employees generally advance to the next pay step after six (6) months and then annually thereafter. Cost-of-living adjustments are typically applied on July 1.

  ADA Statement

  Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

  Drug-Free Workplace

  The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.